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Indian Passport

Overview

Announcement of new Passport Rules- 23 December 2016

Applications can only be submitted with prior appointments, please click here.

For a step by step guide to the process of applying for an Indian Passport, please click here

Indian Passports are issued with a validity of 10 years (except in the case of children up to the age of 15 years where it is initially issued for a validity of 5 years). Wherever any change is to be effected in personal particulars in the laminated pages of the Passport, a new Passport needs to be obtained as the practice of hand written endorsements in the existing Passport has been done away with. Similarly, a new passport needs to be obtained where the existing Passports have run out of available pages.

Applications for Passport Services should be submitted in person with prior appointment at the authorised Indian Visa & Consular Application Centres. If, due to any reason, an applicant is not in a position to apply in person, only an immediate family member (Spouse or blood relatives) can apply on behalf of an applicant with a proper authority letter authorizing the immediate family member (Spouse or blood relatives) to apply on applicant’s behalf. The immediate family member will be required to produce this authority letter and his/her original passport/identity paper/document establishing the proof of his/her relationship with the applicant while submitting the application on behalf of the applicant.

Jurisdiction information

Applicants must fill ‘Online Application’ as per the Jurisdiction Applicable. 

Please click here to find the offices, where you can apply.

Applicants residing in the consular jurisdictions of the High Commission of India, London are advised to submit their applications at any of the 3 offices in London (Goswell Road, Hounslow and London - Paddington), Bristol, Cardiff and Belfast.  Such applicants must select UK- London as Jurisdiction, while filling the application form Online for Indian Passport Services.

Applicants residing in the consular jurisdiction of Consulate General of India, Birmingham are advised to submit their applications at offices in Birmingham, Leicester, Manchester, Liverpool, Bradford and Newcastle. Such applicants must select UK- Birmingham as Jurisdiction, while filling the application form Online for Indian Passport Services.

Applicants residing in the consular jurisdiction of Consulate General of India, Edinburgh are advised to submit their applications in Edinburgh or Glasgow. Such applicants must select UK-Edinburgh as Jurisdiction, while filling the application form Online for Indian Passport Services

Collection Procedure for New or Renewed Indian Passports:

New & Renewed Passports will be delivered by Post/Courier only once ready. Applicants are required to provide Two self-addressed return envelopes (Royal Mail Special Next Day Delivery, Silver, tamper proof envelope only) or seek information from the advisor at the application centre for courier services.

Applications submitted directly at the High Commission of India, London or at its respective consulates in Birmingham or Edinburgh by post prior to 16th March 2015, will be returned by the concerned office as per the routine process.

Fees

In addition to the prescribed fee as indicated in the charge below, applicants are requested to include the service fee of £7.44 per application while organising their payments.

Indian Passport Service Fees*
Re-issue of Passports: Up to one year after expiry or up to one year before expiry (having valid Visa)/If there are no sufficient blank pages in the Passport/ Change of name subsequent to marriage or remarriage or divorce or death of spouse/Addition or Deletion of Spouse name/Change of address/Change of signature/Change in appearance
For ordinary (36 pages) passport £ 57.00
For jumbo (60 pages) passport £ 76.00
Additional fee for Tatkal Service (Wherever applicable. Conditions apply) (for 36 pages) £ 110.00
Additional fee for Tatkal Service (Wherever applicable. Conditions apply) (for 60 pages) £ 110.00
Re-issue of Passports: Passport expired for more than one year (having valid Visa/expired Visa)/ Change of name (Other cases)
- including affidavit charges (£ 22/-)
For ordinary (36 pages) passport £ 79.00
For jumbo (60 pages) passport       £ 98.00
Passports for Children under 15 years
Issue of fresh passport/ Re-issue of Passport to minor child £ 39.00
Re-issue of passports or issuance of Emergency Certificates in lieu of damaged or lost or stolen passports
For ordinary (36 pages) passport  £ 112.00
For jumbo (60 pages) passport £ 131.00 
For Emergency Certificate  £ 13.00
Additional fee for the affidavit which can be sworn at the High Commission (if applicable) £ 22.00
Re-issue of passports which were initially issued for a short validity by this Mission on Emergency/
Re-issue of Passports not having valid Visa
For ordinary (36 pages) passport £ 57.00
For jumbo (60 pages) passport £ 76.00
Re-issue of short validity passport on Emergency/ not having valid Visa
For ordinary (36 pages) passport £ 39.00
Affidavits for Passport services
Affidavits in connection with various Passport services(This can be sworn at the High Commission) £ 22.00

Penalty

Penalty levied (as per case) on Passport applications under the instructions received from the competent authorities. £81.00

* An additional fee of £ 2.00 per application is collected as 'Consular Surcharge' for all Passport services. The additional fee is inclusive of the above fees and duly reflected in the receipts issued to the applicant.

Fees for all services are subject to change from time to time.

Mode of payment could be Online (if made an application online) Cash, Debit or Credit Card (except American Express Card), Postal Order or Bank Draft payable to “VF Services UK Ltd”

*A Surcharge of 1.98% - 2.05% will be applicable on all credit card payments, depends on the type of credit card used.

Documents Required

Announcement of new Passport Rules- 23 December 2016

All applicants are required to go through the new rules for passport applications, as applicable.

Applications can only be submitted with prior appointments, Please Click Here to Schedule an appointment.

Please read the below advise carefully to ensure correct compilation of the documents required.

  • Application form completely filled in and signed. - Please fill the online application form & print the same to be submitted at the centre with prior appointments.
  • 4 (four) recent photographs (2 inch X 2 inch) identical photographs showing frontal view of full face. Photographs should be in colour with white/off white background.
  • Printed & signed copy of the declaration form (to be attached with each application)

Important Note: Including the above two documents, please review the scenarios provided below & provide the documents for the situation(s) most applicable to you. Applicants are required to submit the originals along with a set of photocopies of the originals, both sets of documents need to be submitted at the counter. Originals will be returned once the High Commission of India & its respective Consulates are satisfied with the documents provided. All photocopies need to be self-attested.

Re-issue of Passport on expiry or up to one year before expiry (having a valid Visa)

  • The current or recently expired Indian passport along with the self-attested photocopies of the Bio Page (photo page), last page with the address & observation page, if any observations have been noted, or any other visa page with any observation details should also be provided.
  • Residence Permit (card) wherever applicable needs.to be enclosed along with self-attested photocopies
  • If the applicant is married and his/her spouse name is not entered in the passport, he/she should submit a self-attested photocopy of marriage certificate and self-attested photocopies of Passport of the applicant’s spouse (original Passport & marriage certificate to be submitted at the time of application) for adding spouse name in the new passport. Please refer to the Addition/Deletion of Spouse name
  • This is a mandatory requirement; applicants who do not have their spouse’s name endorsed on their passport, should carry the above mentioned documents (self-attested photocopy of marriage certificate, self-attested photocopies of Passport of the applicant’s spouse, along with the original Passport & marriage certificate) when applying to renew their Indian Passport
  • For passports that expired for up to one year, a self-explanatory letter as to why the passport was not renewed in time needs to be submitted.

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

Re-issue of Expired Passport (Expired for less than one year and where the validity of Visa has also expired)

  • The recently expired Indian passport along with the self-attested photocopies of the Bio Page (photo page), last page with the address & observation page, if any observations have been noted, or any other visa page with any observation details should also be provided.
  • Copy of the expired Visa or Residence Permit card with self-attested photocopies.
  • A self-explanatory letter as to why the passport was not renewed in time needs to be submitted.

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

Re-issue of Passport Expired for more than one year (having valid Visa)

  • The recently expired Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • Copy of the valid Visa or Residence Permit card with self-attested photocopies.
  • Applicant is required to submit an Affidavit in the prescribed format (Please click here for the application form).
  • ID proof carrying photograph of the applicant like Driving License, Ration Card, Electoral ID card, PAN Card, ADHAAR Card etc. (IDs should preferably be from India as UK issued IDs would be accepted only as secondary proof).
  • Personal Particular Form (in duplicate) for Police Verification (Please click here for the form) may be required to be filled in some cases where identity is not conclusively established.
  • If the passport is expired for more than one year but less than 3 years, a notarized affidavit as to why the passport was not renewed after expiry for such a long time needs to be submitted. If the passport is expired for more than 3 years, Personal Particular Form (in duplicate with 4 extra photos) is required to be attached with the application form in addition to a notarized affidavit as to why the passport was not renewed after expiry for such a long time.

    Time Frame for service: No definite time-frame since such applications are processed on case to case basis. Normally, it may take MINIMUM 5-7 weeks. Cases where a reference is required to be made to Indian authorities or other Passport issuing authorities may take longer time.

Re-issue of Passport Expired for more than one year (Visa Expired)

  • The recently expired Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any.  In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • ID proof carrying photograph of the applicant like Driving License, Ration Card, Electoral ID card, PAN Card etc. (IDs should preferably be from India as UK issued IDs would be accepted only as secondary proof).
  • Personal Particular Form (in duplicate) for Police Verification (please see the link ‘Application Forms’) may be required to be filled in some cases where identity is not conclusively established.
  • If the passport is expired for more than one year but less than 3 years, a notarized affidavit along with a self-explanation letter as to why the passport was not renewed after expiry for such a long time. If the passport is expired for more than 3 years, Personal Particular Form (in duplicate with 4 extra photos) is required to be attached with the application form in addition to a notarized affidavit as to why the passport was not renewed after expiry for such a long time. If there is no visa or residence permit then a short validity passport (valid for two years) would be issued IF the applicant furnishes proof that his/her visa application is pending with the UK authorities OR he/she has other options to regularize stay in the UK.
  • Time Frame for service: No definite time-frame since such applications are processed on case to case basis. Normally, it may take up to MINIMUM 5-7 weeks. Cases where a reference is required to be made to Indian authorities or other Passport issuing authorities may take longer time.

New Passport - if there are insufficient blank pages in the Passport

The current Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any.  In case the latest Passport is additional booklet (s) issued to the original Passport, the additional booklet (s) plus the original Passport must be furnished

If the applicant is married and his/her spouse name is not entered in the passport, he/she should submit a self-attested photocopy of marriage certificate and self-attested photocopies of Passport of the applicant’s spouse (original Passport & marriage certificate to be submitted at the time of application) for adding spouse name in the new passport. Please refer to the Addition/Deletion of Spouse name.

This is a mandatory requirement; applicants who do not have their spouse’s name endorsed on their passport, should carry the above mentioned documents (self-attested photocopy of marriage certificate, self-attested photocopies of Passport of the applicant’s spouse, along with the original Passport & marriage certificate) when applying to renew their Indian Passport

Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

 In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM  4-6 weeks.

Change of name subsequent to marriage / remarriage / divorce / death of spouse etc.

  • The current Passport along with photocopy having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any.  In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • Original marriage certificate with a self-attested photocopy and self-attested photocopies of Passport of the applicant’s spouse (Original Passport to be submitted at the time of application)
  • or

    Divorcees applying for a change of name are required to furnish the divorce decree authenticated by the Court (if the divorce decree is issued by the local UK Court, it should be apostilled by the UK Foreign & Commonwealth Office),
  • or

    In case of change of name following death of spouse, photocopy of death certificate of the spouse (Original to be shown at the time of submission of the application),
  • or

    Remarried applicants applying for change of name/change of spouse’s name will be required to produce the divorce decree (if the divorce decree is issued by the local UK Court, it should be apostilled by the UK Foreign & Commonwealth Office)/death certificate in respect of first spouse, marriage certificate from the Registrar of Marriages and photocopy of present spouse’s Passport (original passport to be shown at the time of submission of the application).
    If the divorce decree or marriage certificate is issued by authorities (country) other than UK authorities, it is to be attested by the Indian Mission/Post in that country or apostilled by the competent authority in that country (if that country is a member of Apostolic County and if a document   apostilled by that country is entitled to recognition in India)
  • Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.
  • In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

Change of name in the passport

  • The current Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any.  In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • Original clippings of the newspaper advertisements in UK and India (newspaper page).
  • Sworn Affidavit in the prescribed format (please click here for the form)
  • A note separately written by applicant justifying the complete/substantial name change

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM  4-6 weeks.

Addition/Deletion of Spouse’s name in the passport

  • The current Passport having valid Visa or Residence Permit is required to be enclosed with photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any (photocopies should be self-attested by the applicant). In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • Original marriage certificate with a photocopy and self-attested photocopies of Passports of the applicant’s spouse (original passport to be submitted at the time of submission of the application),
  • or
    Divorcees applying for a change of name are required to furnish the divorce decree authenticated by the Court
    (if the divorce decree is issued by the local UK Court, it should be apostilled by the UK Foreign & Commonwealth Office),
  • or
    In case of change of name following death of spouse, photocopy of death certificate of spouse (original to be shown at the time of submission the application),
  • or
    Remarried applicants applying for change of name/change of spouse’s name will be required to produce the divorce decree/death certificate in respect of first spouse, marriage certificate from the Registrar of Marriages and photocopy of present spouse’s Passport (original passport to be shown at the time of submission of the application)

    If the divorce decree or marriage certificate is issued by other authorities (country) other than UK authorities, it is to be authenticated by the Indian Mission/Post in that country or apostilled by the competent authority in that country (if that country is a member of Apostolic County and if a document  apostilled by that country is entitled to recognition in India).  If either of the spouse is in India and holding passport, self-attested photocopies of the passport and original marriage certificate is required to be submitted along with the application for addition of spouse’s name.
  • Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.
  • In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

Change of address in the passport

  • The current Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any.  In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • Documents establishing new address in the form of utility bills, latest monthly bank statements, property papers etc.

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM  4-6 weeks.

Change of signature

  • The current Passport having valid Visa or Residence Permit is required to be enclosed along with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any. In case the latest Passport is additional booklet (s) issued to the original Passport, the additional booklet (s) plus the original Passport must be furnished.
  • Attested or Notarised Affidavit

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

Change in appearance

  • The current Passport having valid Visa or Residence Permit is required to be enclosed along with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  • A Sworn Affidavit in the prescribed format (please click here for the form).
  • For Minor Applicants ‘Change of Appearance’ affidavit is not applicable for minor applicants renewing their passports that are Under 16. All minor applicants should have

  • Documentation which prove that the local authorities have been informed of the substantial change in appearance (The applicant needs to submit Photo ID issued by local authorities of new appearance)

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM  4-6 weeks.

Passports for Children under 16 years (Minor Child)

  • ‘Minor applicants renewing their passports (Under 16) should have a duly filled and signed

  • In case of single parent’s, Annexure – C form will be applicable, as the case may in Lieu of Annexure - D

    with their application documents. The current Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.

  • Original Passports of both the parents are required to be furnished at the time of submission of application for issue of Passport for a child and self-attested photocopies of Passports/visa of both parents are also required to be submitted along with the application form for the minor child’s Passport.
  • While applying in person for minor, both parents have to be present themselves at the counter. If one of the parents is unable to come to visit the office, then an authority/consent letter should be given by the parent not appearing, authorizing the other parent to apply alone. This is addition to the required affidavit and signatures on page 2 of the application form.
  • If either of the parents holds a foreign nationality, then a letter from the concerned Embassy or Mission of that country or from the concerned UK authority (in case of British national) stating that the child has not acquired nationality of his / her parent would be required.
  • Marriage Certificate (original and copy) of the parents is mandatory for all minors, along with the full version birth certificate of the child (original and copy).
  • For all children under 5 years of age, THUMB IMPRESSION should be given, in the signature box, however children aged 5 years and above should write the name in the Signature Box.

    Important Note: All Passport Applications for Minor Children - Renewal or Fresh Passport Applications.

  • Declaration for change of appearance
  • Consent of both parents is required in the form of Annexure – D. Please CLICK HERE to download the form.
  • In case of single parent’s, Annexure – C form will be applicable, as the case may in Lieu of Annexure - D

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

New Passport Children under 16 years if there are insufficient blank pages in the Passport

  • The current Passport having valid Visa or Residence Permit is required to be enclosed with self-attested photocopies of pages containing detailed passport particulars, Visa page and the page containing observation (s), if any. In case the latest Passport is additional booklet (s) issued to the original Passport, the additional booklet (s) plus the original Passport must be furnished.
  • Original Passports of both the parents are required to be furnished at the time of submission of application for issue of Passport for a child and self-attested photocopies of Passports/visa of both parents are also required to be submitted along with the application form for the minor child’s Passport.
  • While applying in person for minor, both parents have to present themselves at the counter. If one of the parents is unable to come to the High Commission or its respective Consulates, then an authority/consent letter should be given by the parent not appearing, authorizing the other parent to apply alone. This is addition to the required affidavit and signatures on page 2 of the application form.
  • If either of the parents hold a foreign nationality, then a letter from the concerned Embassy or Mission of that country or from the concerned UK authority(in case of British national) stating that the child has not acquired nationality of his / her parent would be required.
  • Marriage Certificate (original and copy) of the parents is mandatory for all minors, along with the full version birth certificate of the child (original and copy).
  • For a child with single parent, a Sworn Affidavit attested by a Magistrate stating about custody/reason for being single parent and taking legal responsibility for any dispute in future from other parent is required to be filed. (please see the link ‘Application Forms’)
  • For all children under 5 years of age, THUMB IMPRESSION should be given, in the signature box, however children aged 5 years and above should write the name in the Signature Box.

    Important Note: All Passport Applications for Minor Children - Renewal or Fresh Passport Applications.

  • Declaration for change of appearance
  • Consent of both parents is required in the form of Annexure – D. Please CLICK HERE to download the form.
  • In case of single parent’s, Annexure – C form will be applicable, as the case may in Lieu of Annexure - C

    Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.

    In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM  4-6 weeks.

First Passport for Children born in the UK

  • Original Passports of both the parents are required to be submitted at the time of submission of application for issue of Passport for a Child.
  • Self-attested photocopies of Passports and visa (if applicable) of both parents are also required to be submitted along with the application form for the Child’s Passport.
  • While applying in person for the Child’s Passport, both parents have to present themselves at the counter. If one of the parents is unable to come to the High Commission or  its respective Consulates, then an authority/consent letter should be given by the parent not appearing, authorizing the other parent to apply alone. This is addition to the required affidavit and signatures on page 2 of the application form
  • Original and Photocopy of Birth Registration Certificate issued by the Consular Section of the High Commission or its respective Consulates along with full version Birth Certificate (Original and Photocopy)
  • Marriage Certificate (original and copy) of the parents is mandatory for all minors, along with the full version birth certificate of the child, small birth certificate and Birth registration certificate Issued by the High commission of India (original and copy).
  • Time Frame for service: MINIMUM 8-10 working days in normal cases, from the date of submission of application & 4 – 6 weeks if the application is submitted in any of the centre falling under the jurisdiction of Consulate General of India, Birmingham or Consulate General of India, Edinburgh.
  • In some cases, clearance/verification is required from the Indian authorities. Processing time would be around MINIMUM 4-6 weeks.

    Important Note: All Passport Applications for Minor Children - Renewal or Fresh Passport Applications.

  • Declaration for change of appearance
  • Consent of both parents is required in the form of Annexure – D. Please CLICK HERE to download the form.
  • In case of single parent’s, Annexure – C form will be applicable, as the case may in Lieu of Annexure - D

Issue of duplicate Passports in lieu of damaged or lost Passport or expired passport currently in possession of Home Office.

  • A Police Report regarding lost or stolen Passport.
  • A self-attested photocopy of lost Passport/damaged Passport.
  • A sworn Affidavit in the prescribed format, (click here for the form). The Affidavit can be sworn at the High Commission or its respective Consulates itself for an additional fee of £ 20.00 (including £ 2.00 as Consular Surcharge) or an Affidavit from a public notary and not a solicitor in the UK.
  • Proof of legal stay permission in UK. It is necessary to furnish proof of a valid Visa or Residence Permit. If there is no valid Visa or Residence Permit then a short validity Passport for two years would be issued.  A full validity Passport can be issued once the Passport holder obtains a valid Visa or Residence Permit.
  • Any other document establishing applicant's Indian nationality as supporting document like Driving License, PAN card, Ration card, Election ID Card etc. in original with a copy (the IDs furnished should preferably be issued by Government of India or other Indian authorities like the state governments etc. IDs issued in the UK would be considered only as secondary proof).
  • Personal Particular Form (in duplicate) for Police Verification may be required to be filled in some cases where identity is not conclusively established. Please click here for the form
  • In case applicant who already holds a Short Validity Passport due to the previous regular passport being lost and wishes to reinstate a 10 year regular passport , should provide this Undertaking  In case applicant was issued a short validity passport due to the absence of a valid visa and now the applicant holds a valid visa and wishes to obtain a regular 10 year validity passport should submit signed copy of this Undertaking 

Re-issue of short-validity Passports on emergency/not having valid Visa

Copy of Visa, if available (if applicant is not able to furnish any proof of legal stay then the Passport will only be renewed for another year on production of documentary evidence provided by UK Home Office that applicant’s appeal is pending with Home Office or he/she has other option to regularize his/her stay in UK). Name in Visa document/sticker or Residence Permit should match with that in the Passport otherwise a short validity Passport will be issued in cases where there are minor differences in the name on the Passport and name on Visa / Residence Permit and only after the applicant furnishes correct documents, a normal validity Passport will be issued. Passport will not be issued if there is a major difference in the name on the Indian Passport and the name on Visa / Residence Permit and the applicant will be asked to rectify / clarify the anomaly and any further services will be extended only after the rectification of the anomaly

Photo Specification

Photo Specifications

Note: Photographs obtained from an automated photo kiosk or a polaroid camera are not acceptable, only professionally shot photographs will be accepted.

  • Un-mounted - 2 inch x 2 inch in size.
  • Face should cover about 70 to 80% of the photo area.
  • Frame Subject with Full Face, Front view, Eyes open
  • Taken within the last 6 months to reflect your current appearance.
  • The photographs must be clear, well defined and taken against a plain white background.
  • Appropriate brightness and contrast showing your skin tones naturally
  • Even lighting (no shadows across or behind the face)
  • Face must be square to the camera with a neutral expression, neither frowning nor smiling and with your mouth closed.
  • If you must wear a head covering for religious reasons, make sure your full facial features are not obscured.
  • Non-tinted prescription glasses are allowed as long as your eyes are clearly visible. Make sure that the frame does not cover any part of your eyes. Sunglasses are not acceptable.
  • Headphones, wireless hands-free devices, or similar items are not acceptable in your photo.
  • Photograph for Child/babies - The photograph should show the baby or child awake, looking straight at the camera with mouth closed and nothing covering the mouth. It should also show both edges of the face clearly (no toys, blankets, chair backs or other people visible) and no hair across the eyes.

Download Form

All applicants are required to fill ‘Online Application Form’ on the website http://www.passport.gov.in/nri/index.jsp and submit the printed application form duly signed and affidavit/undertaking (where applicable) with Supporting Documents.

All applicant apply for “Change of Name” with renewal of passport MUST write/fill the Correct Name (Name to be printed on the passport) not the name mentioned in the existing passport. Applicants are required to submit the documentary evidence for “Change of Name” application.

Important Note: Applicants are required to use the Online Registration Form, No hand written or downloaded application form will be accepted. Applicants are required to click on Online Registration Form, on the website in order to complete the online application form and print it once complete.

List/Specimen of Forms/Affidavits/Undertakings:

PDF Icon Affidavit for duplicate passport/Emergency Certificate
PDF Icon Affidavit for expired passport
PDF Icon Affidavit for Change of appearance for adult
PDF Icon Affidavit for single parent
PDF Icon Affidavit where one parent has not given consent
PDF Icon Affidavit for change of name after marriage
PDF Icon Affidavit by disputed spouse
PDF Icon Affidavit for change of name
PDF Icon Declaration for change of appearance for minor applicants
PDF Icon Undertaking for duplicate passport/EC
PDF Icon Undertaking for re-issue of short validity passport in lieu of regular passport
PDF Icon Undertaking for re-issue of SVP (Short Validity Passport) issued in lieu of lost/stolen/damaged passport
PDF Icon Authority letter for submission of application or collection of passport by close relative
PDF Icon PPF for Police Verification in India
PDF Icon Undertaking letter for re-issue of short-validity Passports on emergency/not having valid Visa
PDF Icon First passport for children born in the UK (parents not having valid visa)
PDF Icon Annexure D - Declaration of Parent/Guardian for Minor’s Passports
PDF Icon Annexure – C - Affidavit for a Passport of a Minor Child (One parent not given consent).
PDF Icon Undertaking for cases wherein the passport is withheld by UK Home Office

FAQ

  • What passport services are offered by the Indian Visa & Consular Application Centre in UK?

    The following five services are offered:

    • Re-issue of passport on expiry of full validity passport or on exhaustion of pages or change of name/surname/signature or change/addition/deletion of name of spouse or change of address.
    • Re-issue of short validity passport.
    • Issue of fresh passport in lieu of lost/stolen/damaged passport.
    • Issue of first time passport to a new born child.
  • What is Re-issue of passport on expiry of full validity passport?

    Full validity passports have a life of ten years (five years in the case of minors). The expiry date is always mentioned in all passports. A passport holder can apply for reissue of his/her passport one year before expiry of the passport or after final expiry of the passport.

  • How to avail the service of re-issue of passport on expiry of its life or exhaustion of pages or change of name/surname/signature or change/addition/deletion of name of spouse or change of address?

    Fill up the online application form carefully without leaving any column or item blank. Four colour photographs of size 2 inch X 2 inch with white/off white background are required to be enclosed. Paste one photograph on the application form and hand over the others in an envelope with the application at the centre. The Indian passport, requiring re-issue, needs to be submitted with the application. The applicant also needs to produce document (valid visa/ILR) to prove that he or she has valid landing rights/ stay permit in the UK. The prescribed fee is also payable by the applicants. Also please see the relevant page (s) for availing passport services.

  • Can one apply for Machine Readable Passport of normal 10-years validity as a replacement of 20-years validity passport or as a replacement of a hand written passport as this is causing difficulty in obtaining visa for many countries whose authorities are objecting to a 20-years validity passport or a hand written passport?

    Yes. It is in the interest of the applicant to get a new 10-years Passport as the Government of India has dispensed with the issuance of 20-years Passport and hand written Passport in accordance with extant rules. Please follow the same procedure as is meant for re-issue of a passport on expiry of its validity. The International Civil Aviation Organisation (ICAO) has set a deadline of the 24th November 2015 for globally phasing out all non-Machine Readable Passports (MRPs). From 25th November 2015 onwards, foreign Governments may deny visa or entry to any person travelling with a non-Machine Readable Passport. All handwritten passports with pasted photos earlier issued by Government of India are considered non-Machine Readable Passports. All 20-years validity passports will also fall in this category. The Government of India started issuing Machine Readable Passports since 2001. All new Indian passports are ICAO-compliant Machine Readable Passports .Indian citizens residing in the United Kingdom of Great Britain and Northern Ireland and holding handwritten passports as well as 20-years passports with validity beyond the 24th November 2015, should, therefore, apply for re-issue of passports and obtain Machine Readable Passports well before the deadline in order to avoid any inconvenience in obtaining foreign visa or immigration problem.

  • What is a Short Validity Passport (SVP) and under what circumstances such a passport is re-issued?

    A SVP is often issued directly by the High Commission of India or its respective Consulates directly, to meet exigencies especially when certain requirements for the issue of full validity passports have not been met by an applicant at the first instance. Usually, a SVP is issued for a period ranging from six months to two years. For instance, SVPs are often issued to applicants whose Indian nationality has been established beyond doubt but have no valid landing rights/stay permit and yet their circumstances strongly indicate the possibility of obtaining such landing rights/stay permit from the competent UK authorities. Besides facilitating such Indian nationals in obtaining landing rights/stay permits in UK, short validity passports are also issued to Indian nationals under certain other circumstances to facilitate their journey to India.

  • How to avail the service of re-issue of Short Validity Passport (SVP) to Full Validity Passport (FVP)?

    Please follow the same procedure as is meant for re-issue of a passport on expiry of its validity. The re-issue of such short validity passports is dependent upon the applicant having used the period of validity of their passport in meeting the conditions that could not be met at the time of issue of SVP. For example, a SVP issued in anticipation of a positive police verification report from India is upgradable to FVP on receipt of such report. Another example could be a SVP issued to facilitate grant of valid visa/stay rights by competent UK authorities is convertible to FVP when such rights are obtained by the applicant.

  • What procedure is to be followed and documents enclosed with the application to obtain a fresh passport in lieu of a lost/stolen/damaged passport?

    Please see the passport document section for details. Usually, the applicant is interviewed by an officer at the Passport Section of the High Commission and its respective Consulates before accepting the application. The most important requirement in lost/stolen cases is to provide documentary evidence of the applicant’s current nationality as an Indian. Needless to say, a photocopy of the lost Indian passport is of great value. In the absence of a photocopy of the lost passport, important details of it such as number, date of issue, place of issue are of great help. If neither photocopy nor the details of the lost passport are available, the applicant is advised to produce as much evidence as possible of being an Indian. Indian voter’s identity card, Aadhar Card,  Indian driving license, PAN card issued by income tax authority or any other photo identity paper/card issued by a Governmental authority in India are examples. The other documents required would be a certificate from local police indicating registration of the loss of the passport. Separately, the applicant has to furnish a self-certified statement detailing the circumstances in which he or she lost the passport. Documents such as utility bills (electricity, water, and telephone, and bank statement, NHS card) to prove place of residence in UK also need to be enclosed. The common requirement of proving availability of valid stay rights in UK (visa/ILR) is also applicable to this service. In case the ILR of the applicant is more than one year old, he or she would be required to additionally prove that he or she has not acquired British nationality. This can be done by furnishing a certificate from the UK Home Office.

    The applicants may also have to furnish an affidavit stating that (a) he/she has not acquired foreign nationality/does not hold the travel document of a foreign country, (b) has not applied for asylum in UK/a foreign country, (c) his current landing rights is not that of a political refugee and (d) he has not entered UK illegally. In case, the applicant is an illegal immigrant he may have to additionally mention the circumstances in which he or she entered UK. It is also a requirement that the applicant has to satisfy that his visa/stay rights in UK are not based on grant of asylum directly or indirectly.

    The applicant may have to truthfully disclose if he or she had ever applied for asylum. All cases where an application was made to UK Government for asylum would need disclosure about the current status of such application. The status could be either of the following: (a) rejected, (b) under consideration before an appellate authority after rejection, (c) accepted, (d) under consideration. The onus of proving the current status of such application with credible documents would be on the applicant. In case the applicant’s application for asylum has been rejected or withdrawn, an affidavit stating his recant from his earlier position against government of India would also become necessary. This affidavit can be made under oath before the competent officer of the High Commission or at its respective Consulates on payment of the prescribed fee. Alternatively, such an affidavit can be made before a notary public, which is also acceptable.

  • Is it essential to have valid visa/stay rights in UK to apply for a replacement passport in lieu of a lost/stolen or damaged one?

    This is an essential requirement depending upon circumstances of each individual case. An applicant is required to satisfactorily convince the passport officer that grant of an SVP would facilitate obtaining of landing permit/ stay rights in the UK.

  • How much time would it take to get a replacement passport in lieu of a lost passport?

    Issuing replacement passports in lieu of lost passports would take different time periods as situations vary widely. It is difficult to spell out a standard time norm for this service. Normally, cases in which the photocopy of the lost passport or relevant details of the lost passport are available and readily traceable in the database of the High Commission and its respective Consulates, the time taken to replace the passports could be 6-8 weeks. Other cases in which such details are unavailable or are not readily authenticated against a check of records in our database, more time would be required. In latter cases, often the personal particulars including the photograph of the applicant is sent to original passport issuing authority in India or abroad for authentication of the lost passport particulars. In cases where such passport details are either not available or the lost passport is expired for more than three (3) years, an additional verification by local police in India to prove the Indian nativity/nationality of the applicant would be essential. Such cases, needless to say, would take more time. Usually authentication by passport issuing authorities take four to six weeks and verification by police takes as many as three to six months. Applicants should accordingly calculate their own time norm before enquiring about the status of their pending applications.

  • What if the local UK police are not registering the loss of the Indian passport?

    A self-certified statement detailing the date and time and the name of Police Station visited which refused such registration may be furnished. The High Commission & its respective Consulates would accept such statement in lieu of police report.

  • What procedure is to be followed and documents enclosed with the application to obtain a fresh passport in lieu of a damaged passport?

    The procedure followed in this case by and large is the same as the one followed in case of procedure meant for issue of a replacement passport in lieu of a lost/stolen passport. The only difference being that in damaged passport cases, the applicants are not required to lodge police report.

  • What procedure is to be followed for issue of a first time passport for a newborn child in UK?

    Application for all types of passport services is one and the same (Please visit the link ‘Application Forms’ to fill an online application form). This service is preceded by the service of registering the child’s birth at the Consular Section of the High Commission& its respective Consulates. For registering the child as Indian citizen, please visit the link http://www.hcilondon.in/ under the heading ‘Consular Information’. After the birth of the child is registered, the Consular Section of the High Commission& its respective Consulates shall issue Birth Registration Certificate in respect of the Child. This Birth Registration Certificate needs to be enclosed along with other prescribed documents for passport application in respect of a new born child.

  • Is it necessary for the parents to also sign the application meant for issue of a new passport for a newborn child?

    Yes. Both the parents need to sign to the effect that the particulars of the newborn child mentioned in the application are correct and parents are responsible for its correctness.

  • What are the requirements regarding appending thumb impression of a newborn child on the application form?

    Yes. It is necessary. There is an earmarked space for the purpose. Left thumb impression for a male child and right thumb impression for a female child needs to be appended at this earmarked space.

  • What is the procedure to apply for an EmergencyCertificate (EC) to travel to India?

    The application form is the same form meant for passport services. The procedure followed is the same as the one meant for issue of a new passport in lieu of lost/stolen/damaged passport. Please see relevant question-answer above. The only difference is that in the case of EC, it is not necessary that the applicant should be in possession of valid landing rights/stay permit in UK.

  • Can an applicant request for a change or amendment in any of the personal particulars in his/her passport at the time of re-issue of his/her passport?

    Yes. Applicant, however, has to clearly mention at appropriate place that he/she is seeking an amendment in one or more personal particulars. It is relevant to mention that normally no amendments are permissible unless trustworthy documentary evidence is provided in support of the claimed change in status. Additionally, the High Commission and its respective Consulates may, in certain cases (such as a change in name) also like to know the purpose for seeking a change. For certain personal particulars, special documents are needed to show that the mandatory procedure has been followed. For details, please visit the relevant links.

  • Can UK address be reflected in Indian passport?

    Usually an UK address is not permitted on the Indian passport. However, in exceptional circumstances only when the applicant proves that he/she does not have any permanent address in India and additionally, he/she has Indefinite Leave to Remain in UK, an applicant is permitted to reflect his/her UK address in his/her Indian passport. If necessary, the High Commission & its respective Consulates might ask for an affidavit from the applicant about he/she not having a permanent address in India. For others who would like to reflect their UK address in addition to their permanent address in India, the service is available by way of an endorsement on the Indian passport as an observation.

  • How to change my old photo/ incorporate my new photo to match my current appearance which has changed?

    In this case, a fresh passport has to be issued to provide this service. The application form is the same for general passport application form.

  • Can additions like change of address, addition/deletion of spouse name be done at the time of re-issue?

    Yes. This is, however, subject to requirements being met for such services.

  • Which Passport services are covered under Tatkal Scheme?

    Re-issue of Passport on expiry or up to one year before expiry (having a valid Visa), re-issue of Passport on exhaustion of pagesand lost/stolen/damaged passports in respect of casual visitors to the UK subject to availability of the record of the current Passport in our database. Tatkal Service is rendered in emergent situations (family bereavement, medical emergency etc.) on production of supporting document (s), confirmed journey ticket’s copy and written request from the applicant explaining the emergency. Discretion rests with the High Commission and its respective Consulates. Applicants have to bring the proof of emergency along with other applicable documents. Processing time is 1-3 working days subject to production of proof of the emergency or if the Passport Officer is satisfied of the emergency situation during interview with the applicant. Since new full validity passports in respect of the applications received at HCI, London are now printed in India, applications under Tatkal Scheme are processed only for short validity passport valid for two years.

  • Which Passport services are not covered under Tatkal Scheme?

    Services pertaining to re-issue of expired Passport (over a year)/Passport holder staying in UK without valid Visa/ Passport holders who are residents in UK and whose Passports have been Lost or Stolen or Damaged/ Emergency Certificate applications in respect of applicants resident in UK/ applications sent by post and where records of the Passport are unavailable or incomplete in our data base, are not covered under Tatkal Scheme. Please note that the reasons pertaining to travel plans or visa applications to other Embassies may not qualify as reasons for Tatkal Service.

  • Is there just one application form for all Passport services?

    Yes.

  • Should the name in Visa document/sticker or Residence Permit match with that in the Passport?

    Yes. Otherwise, a short validity Passport would be issued in cases where there are minor differences in the name on the Passport and name on Visa/Residence Permit. Normal validity passport will be issued only after the applicant furnishes correct documents.

  • Is it true that Passport would not be issued if there is a major difference in the name on the Passport and the name on Visa/Residence Permit?

    Yes. If this is the case, then the applicant would be asked to rectify/clarify the anomaly. Any further service would be extended only after the rectification/clarification.

  • Which documents are accepted as Proof of Identity/Nationality (if required)?

    Any one or more of the following documents can be produced:
    (a) Copy of Indian Passport
    (b) Damaged Passport in original
    (c) Photo Identity Cards issued in India such as Driving License, Election ID Card, Ration Card or PAN Card, Adhaar Card,
    (d) Letter from employer certifying applicant's identity
    (e) Letter of introduction from two Indian nationals based in the UK
    (f) For students, a Certificate issued by the concerned educational/training institution; and
    (g) For short term visitors/tourists to the UK documents such as air tickets, boarding passes, itinerary and copy of Visa.

  • Do photocopies of original documents need to be attested by the applicant?

    Yes. All original documents must be accompanied by self-attested photocopies. The original documents should be presented for scrutiny at the time of submission of application or sent by post if the application is sent by post.

  • Can I send my Passport application through a travel agent?

    No. High Commission & its respective Consulates have not authorized any agent to submit the applications. Applicants need to submit the application at the Indian Visa & Consular Application Centre personally or through a close family member (spouse or blood relative) bearing an authorization letter from the applicant and Photo ID of the bearer (proving the close relation between applicant and bearer). Travel Agents/Agents/Solicitors are not permitted to submit applications on behalf of applicants. Please report to the High Commission& its respective Consulates if anyone claims to provide such services. Application for Indian Passport services have been outsourced to VF Services UK with effect from 1st March, 2015. visit their website for more details.

  • I cannot come to collect my Passport personally. What should I do?

    A close family member (spouse or blood relative) bearing an authority letter from the applicant and original passport/identity paper/document to establish his/her identity can collect the Passport on behalf of the applicant. Bearer should bring Photo ID (proving the close relation between applicant and bearer). Alternatively, Passport can be sent back to the applicant by Post after rendering necessary services if the applicant provides a pre-paid (Recorded Delivery/Registered Post or a DX Courier available at the centre) self-addressed envelope at the time of submission of application.

  • Can I pay Fee for Passport services by Credit or Debit Card/Bank Draft/Cheque?

    Fee for Passport services at the Indian Visa & Consular Application Centre can be paid by Cash, Debit or Credit Card (except American Express Card), Postal Order or Bank Draft payable to “VF Services UK Ltd”

  • Can I send my application By Post?

    No. Indian Visa & Consular Application Centre will not accept any application by post for this service. Applicants are required to submit the application at the Indian Visa & Consular Application Centre personally or through a immediate  family member (spouse or blood relative) bearing an authorization letter from the applicant and Photo ID of the bearer (proving the close relation between applicant and bearer).

    Applications sent by Post /Travel Agents/Agents/Solicitors on behalf of applicants will not be accepted. Please report to the High Commission or its respective Consulates (www.hcilondon.in) if anyone claims to provide such services. Application for Indian Passport services have been outsourced to VF Services UK with effect from 1 March 2015.

  • What additional documents are required in case the passport has expired?

    For passports expired less than one year, a self-explanation letter as to why the passport was not renewed in time needs to be submitted. If passport is expired more than one year but less than 3 years, a notarized affidavit along with a self-explanation letter as to why the passport was not renewed after expiry for such a long time needs to be submitted. If passport is expired for more than 3 years, Personal Particular Form (in duplicate with 4 extra photos) is required to be attached with the application form in addition to a notarized affidavit and a self-explanation letter as to why the passport was not renewed after expiry for such a long time needs to be submitted. Please see the relevant links for full documentation requirements in different scenarios.

  • In case of minors do both parents have to be present with the minor?

    If applying in person for minor, either of the parent can visit the application centre to submit the application with an authority/consent letter from the parent not appearing, authorizing the other parent to apply alone. The minor being present is optional.

  • Are all fields on the application form required to be filled even if they do not apply?

    Yes, please fill all fields on the application form or N/A where not applicable.

  • Can High Commission or its respective Consulates provide service to the applicants who are on a temporary visits/short visa in UK and require any service with respect to their passports?

    Temporary/short visa visitors are generally not provided any passport service. However, in lost/stolen/damaged cases and other exceptional cases, the service can be provided. Discretion rests with the High Commission of India and its respective Consulates.

  • Can someone else apply on behalf of the applicant?

    Only a close family member (spouse or blood relative) can apply on behalf of an applicant with a proper authority letter and proof of relationship.

  • Do all applicants need a Change of Appearance Affidavit?

    When there is a significant difference in appearance of the applicant compared to the photograph on the previous passport, a change in appearance affidavit is required.

  • Above what age adult passport is issued?

    New Passport for Adults (on and above 18 years)

  • What is validity of passport?

    A new Passport is required when the old passport has completed its 10 year validity (for Adults: on and above 15 years) and 5 year validity (for Minors: under 15 years) from the date of issue or where a new booklet is necessitated on account of change in basic particulars like name, appearance, seeking amendment in date of birth etc. or when all the pages have been used.

  • Till what time Passport could be submitted for reissue before the date of expiry?

    The passport can be submitted for re-issue up to one year before the date of expiry.

  • Can my child (minor) travel on my Passport?

    All minors are required to have a separate passport. Old practice of including a child’s name in the Passport of either of the parents has been discontinued.

  • Whose declaration is required in case of issue of passport of a minor?

    Application for issue of passport to minor requires an additional declaration from both the parents

  • Can I retain my Indian passport for travel after acquiring a foreign nationality?

    On acquiring a foreign nationality, the Indian passport should be surrendered at the nearest Indian Visa & Consular Application Center. It will be then returned to the holder after cancellation. Use of Indian Passport for travel to India after acquiring any foreign nationality is an offence and invites penalty. After acquiring a foreign citizenship, you do not remain an Indian citizen and need Indian visa to visit India.

  • What is the difference between Re-issue and Renewal of a Passport?

    Passports are Re-issued after the expiry of their 10-year validity period. In case you were issued a Short Validity Passport (i.e. a passport with validity of less than 10 years), it can be renewed to extend its validity for a period up to 10 years from the date of issue. The Passport number does not change as the booklet remains the same. Only an entry is made in the passport extending its validity date. In the case of Re-issue of Passport, a new booklet is issued and your Passport number changes. A Passport which has completed its life of 10 years cannot be renewed.

  • What if I make a mistake in passport application form?

    After filling the online passport application form, if you realize that the information is incorrect on the form printout (e.g. spelling mistakes, incorrect date of birth, etc), you have to fill the form again with the correct details and take a printout of this corrected passport form.

  • Is my passport fee refundable in case I choose to back out from my application?

    Fee once paid is not refundable.