Business Visa

Overview

A Schengen visa is only intended to allow a foreign national to visit Denmark, Iceland and/or the other Schengen countries for a limited period of time. A Schengen visa is strictly a visitor's visa and does not give the holder the right to reside or work in Denmark, Iceland or any other Schengen country.
The issuance of a Schengen visa is discretionary and depends on examination of each individual application, including purpose of visit and intention to return to country of residence.

Schengen countries

Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.

Visa Fees

FEE TYPE FEE VALUE IN NZD
Schengen Visa –TYPE C  $95
Schengen Visa – TYPE C for children aged 6- 11 years  $55
Schengen Visa – TYPE C for children under 6 years $0
Schengen Visa – TYPE C for Nationals of Albania Bosnia-Herzegovina Former Yugoslav Republic of Macedonia Georgia Moldova Montenegro Russian Federation, Serbia Ukraine Kosovo  $55
Service Charges [ inclusive of GST] $47.50
Courier Charges [inclusive of GST] $83.00
SMS Service [ inclusive of GST] $3

Documents Required

  • Proof of residence permit or visa for New Zealand valid for at least three months longer than the intended stay in the Schengen region
  • Proof of adequate means for the stay in Denmark/Iceland in the applicant’s full name (original bank statement or letter from bank with balance not older than 1 month) ONLY if expenses are NOT covered by the employer or host
  • Invitation from the host company or authority in Denmark/Iceland stating:

    - the purpose and duration of the visit

    - if the host is covering any expenses for the trip

    (Invitation form can be downloaded here)
  • Letter from applicant’s employer stating: 

    - the applicant’s employment status in the company

    - the purpose and duration of the trip 

    - if the employer is covering any of the expenses for the trip

    - if the applicant is covered by the company's travel medical insurance
  • A return flight booking in and out of the Schengen region
  • Hotel bookings or other proof of accommodation
  • Proof of applicant's residential address (e.g. copy of driver license, a utility bill, a bank statement or the likes)

For a detailed checklist for Business Visa along with the application, Click here

Photo Specifications

Photograph Quality

The photographs must be:

  • No more than 6-months old
  • 35-40mm in width
  • Close up of your head and top of your shoulders so that your face takes up 70 -80% of the photograph
  • In sharp focus and clear
  • Of high quality with no ink marks or creases

The photographs must:

  • Show you looking directly at the camera
  • Show your skin tones naturally
  • Have appropriate brightness and contrast
  • Be printed on high quality paper, and at high resolution Photographs taken with a digital camera must be high quality colour and printed on photo-quality paper.

Style and lighting

The photographs must be:

  • Be colour neutral
  • Show your eyes open and clearly visible-no hair across your eyes
  • Show you facing square on to the camera, not looking over one shoulder (portrait style) or tilted, and showing both edges of your face clearly
  • Be taken with a plain light-coloured background
  • Be taken with uniform lighting and not show shadows or flash reflections on your face and no red eye

Glasses and head covers

If you wear glasses:

  • the photograph must show your eyes clearly with no flash reflection off the glasses, and no tinted lenses (if possible, avoid heavy frames - wear lighter framed glasses if you have them)
  • Make sure that the frames do not cover any part of your eyes.

Head coverings :

  • Are not permitted except for religious reasons, but your facial features from bottom of chin to top of forehead and both edges of your face must be clearly shown.

Expression and frame

Your photographs must:

  • Show you alone (no chair backs, toys or other people visible), looking at the camera with a neutral expression and your mouth closed.

Processing Time

According to the Visa Code the maximum processing time of a bona fide visa application is 15 calendar days. The 15 days are counted from the day when the Danish Consulate General in Sydney receives the application from VFS Global and deems it admissible. The shipment of the application between VFS Global and the Danish Consulate General comes on top of the 15 days. Therefore it is recommended to submit the application with VFS Global a minimum of 3 weeks before the intended date of departure.

If the supporting documentation is incomplete, the applicant will be contacted and given a deadline for providing this documentation. If the deadline is ignored, the application may be refused on the basis of missing documentation.

The processing period may be extended up to a maximum of 30 calendar days in individual cases, notably if further scrutiny of the application is needed or in cases of representation where the authorities of the represented Schengen State are consulted.

Exceptionally, when additional documentation is needed in specific cases, the period may be extended up to a maximum of 60 calendar days.