Intra Company Transfer Work Visa

Overview

Occasionally, multi-national companies may decide to transfer an existing employee from a foreign branch to a branch in South Africa. These employees must apply for intra-company transfer work permits. In such cases, no proof of steps taken to obtain the services of a South African citizen/permanent residence will be required.

The holder of an intra-company transfer work permit issued to them prior to 26 May 2014 for a period of two years, who wishes to continue with an international assignment for the remainder of the four year period, may submit an application for a new intra-company work visa at the VFS visa application centers or at the South African mission in the applicants country of origin or where he/she holds permanent residency.

However, where an assignee has completed four years of his/her international assignment and the operational needs of the branch, subsidiary or Affiliate Company in South Africa requires the services of the assignee for a further period, an application for a new intra-company work visa needs to be submitted. Such applications must, however, be submitted at the South African Mission in the applicants country of origin or of permanent residence. A new intra-company transfer work visa for a period not exceeding four years may be granted, provided that all prescribed requirements are met.

Documents Required

    • Duly completed online form. Handwritten forms will not be accepted by Department of Home Affairs.
    • Passport valid for no less than 30 calendar days after expiry of the intended visit.
    • A medical report.
    • A radiological report.
    • Marriage certificate or in the case of a foreign spousal relationship, proof of official recognition thereof issued by the authorities of the foreign country of the applicant (where applicable).
    • The affidavit where a spousal relationship to a South African citizen or resident is applicable as well as documentation proving cohabitation and the extent to which the related financial responsibilities are shared by the parties and setting out the particulars of children in the spousal relationship.
    • Proof of a union recognised in terms of the Recognition of Customary Marriages Act, 1998 (Act No. 120 of 1998), where applicable.
    • Divorce decree, where applicable.
    • Proof of court order awarding custody, where applicable.
    • Death certificate, in respect of late spouse, where applicable.
    • Written consent from both parents and/or sole custody parent, where applicable, with proof of sole custody.
    • Proof of legal adoption where applicable.
    • Legal separation order, where applicable.
    • Original Police clearance certificate issued by the police or security authority in each country where the relevant applicant resided for 12 months or longer after attaining the age of 18 years except for South Africa, in respect of criminal records or the character of that applicant, which certificate shall not be older than six months at the time of its submission: (Provided that the certificate shall not be required from a foreign country in the case of renewal or extension of a visa)
    • Biometric enrolment fee applicable: Yes
    • a yellow fever vaccination certificate if that person travelled or intends travelling from or transiting through a yellow fever endemic area: (Provided that the certificate shall not be required where that person travelled or intends travelling in direct transit through such area)
    • The foreigner's contract of employment with the company abroad valid for a period of not less than six months
    • A letter from the company abroad confirming that the foreigner shall be transferred to a branch, subsidiary or an affiliate of that company in the Republic
    • A letter from the branch, subsidiary or an affiliate in the Republic confirming the transfer of the foreigner and specifying the occupation and capacity in which that foreigner shall be employed.
    • An undertaking by the relevant employer that:
      1. A foreigner is only employed in the specific position for which the visa has been issued;
      2. the foreign employee will at all times comply with the provisions of the Act and conditions of his or her visa and undertakes to immediately notify the Director-General if the employee refuses to comply with the provisions of the Act or conditions of the visa; and
      3. a plan is developed for the transfer of skills to a South African citizen or permanent resident.
    • An undertaking by the relevant employer to reimburse the Department any costs incurred in relation to the deportation of the holder of an intra-company transfer work visa and any of his or her dependent family members.
    • Proof of payment of the applicable fee

    INTRA COMPANY TRANSFER - RENEWAL

    • Duly completed online form. Handwritten forms will not be accepted by Department of Home Affairs.
    • Passport valid for no less than 30 calendar days after expiry of the intended visit.
    • A medical report.
    • A radiological report.
    • Marriage certificate or in the case of a foreign spousal relationship, proof of official recognition thereof issued by the authorities of the foreign country of the applicant (where applicable).
    • The affidavit where a spousal relationship to a South African citizen or resident is applicable as well as documentation proving cohabitation and the extent to which the related financial responsibilities are shared by the parties and setting out the particulars of children in the spousal relationship.
    • Proof of a union recognised in terms of the Recognition of Customary Marriages Act, 1998 (Act No. 120 of 1998), where applicable.
    • Divorce decree, where applicable.
    • Proof of court order awarding custody, where applicable.
    • Death certificate, in respect of late spouse, where applicable.
    • Written consent from both parents and/or sole custody parent, where applicable, with proof of sole custody.
    • Proof of legal adoption where applicable.
    • Legal separation order, where applicable.
    • Original Police clearance certificate issued by the police or security authority in each country where the relevant applicant resided for 12 months or longer after attaining the age of 18 years except for South Africa, in respect of criminal records or the character of that applicant, which certificate shall not be older than six months at the time of its submission: (Provided that the certificate shall not be required from a foreign country in the case of renewal or extension of a visa)
    • Biometric enrolment fee applicable: Yes
    • a yellow fever vaccination certificate if that person travelled or intends travelling from or transiting through a yellow fever endemic area: (Provided that the certificate shall not be required where that person travelled or intends travelling in direct transit through such area)
    • the foreigner's contract of employment with the company abroad valid for a period of not less than six months
    • a letter from the company abroad confirming that the foreigner’s assignment  continues to be at a branch, subsidiary or an affiliate of that company in the Republic
    • a letter from the branch, subsidiary or an affiliate in the Republic confirming the transfer of the foreigner and specifying the occupation and capacity in which that foreigner shall be employed.
    • An undertaking by the relevant employer that:
      1. a foreigner is only employed in the specific position for which the visa has been issued;
      2. the foreign employee will at all times comply with the provisions of the Act and conditions of his or her visa and undertakes to immediately notify the Director-General if the employee refuses to comply with the provisions of the Act or conditions of the visa; and
    • Proof and details of a South African citizen(s) or permanent resident(s) to whom the applicant has and continues to transfer skills since obtaining the work visa.
    • An undertaking by the relevant employer to reimburse the Department any costs incurred in relation to the deportation of the holder of an intra-company transfer work visa and any of his or her dependent family members.
    • Proof of payment of the applicable fee

Processing Time

All temporary visa applications accepted at the Visa Facilitation Centre will have a minimum average processing time of 8 - 10 weeks for the decision to be returned from Department of Home Affairs. You can track your application online on VFS Global website to determine status of your application.

Visa Fees

Category

DHA Application Fee

VFS Service Fee

Intra Company Transfer Visa

1520

1350

Premium Lounge (Optional Service)

 

 500


All fees are inclusive of VAT and to be paid in South African Rand. Above listed fees are non-refundable once the application is received by VFS Global and Department of Home Affairs.

Once all supporting documentation is available as per the documentary checklist kindly proceed to complete the online application form. You will be required to pre-pay a minimum amount of R1350 in order to secure and schedule your appointment online.

Payment to secure your online appointment can be made in three methods:

  • Online payment via Debit/Credit card through the secure online portal
  • Pre-payment at Standard Bank by downloading and completing the online generated bank receipt and depositing the cash into the nearest Standard Bank
  • EFT payment through the secure online portal

Note- When selecting the pre-payment option, after payment has been done you are required to visit your online application form after 3 working days to proceed to schedule your appointment.