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VISA to
Germany
In
UK
 

Frequently Asked Questions
Q.1 What is a Visa?
Ans A Visa is an authorisation issued by the representative of the Government of a country permitting a person, not resident in that country, to enter its boundaries.
 
 
Q.2 How do I know if I need a visa?
Ans Depending on your purpose of travel, you should log on to the website of the Embassy of Germany to check whether you are eligible or require a visa. Click here
 
 
Q.3 Can I apply at the German Visa Application Centre if I want to go to Rome or Paris?
Ans If you plan to apply for your Schengen visa at the German Visa Application Centre, your main destination and the maximum period of stay in the Schengen States must be in a German city only. Please provide proof to support this information.
 
 
Q.4 Is the visa valid for Germany only?
Ans The German Embassy issues visas for Germany and for the other Schengen states. The Schengen visa issued by the German Embassy gives access to 25 Schengen countries in total. However, the Schengen Visa applications will only be accepted by The German Visa Application Centre if Germany is the country of maximum stay. Should the duration of the stay be the same in several Schengen States, Germany must be the first point of entry if making an application at the German Visa Application Centre.
 
 
Q.5 Who is VF Services (UK) Limited?
Ans VF Services (UK) Limited is the preferred outsourced partner to the Embassy of Germany in the UK. The German Visa Application Centre of VF Services (UK) Limited functions as a collection and processing centre to guarantee a better service in response to the growing demand for German visas from applicants residing in the United Kingdom.
 
 
Q.6 How can I contact the German Visa Application Centre?
Ans You can contact the German Visa Application Centre via the Helpline, by email or in person. Please see our contact information section for details.
 
 
Q.7 How early can I apply?
Ans Applicants are free to apply up to 90 days prior to their date of travel. The Embassy recommends that you apply at least 3 weeks prior to your date of travel to accommodate any unforeseen processing delays.
 
 
Q.8 Can the German Visa Application Centre prepare my application for me?
Ans The German Visa Application Centre does not prepare visa applications, but accepts and processes applications in accordance with the Embassy’s instructions.
 
 
Q.9 How do I submit my application at the Application Centre?
Ans Applicants must book an appointment to submit your application click on Schedule Appointment
 
 
Q.10 What is the application procedure at the German Visa Application Centre?
Ans Applicants must book an appointment to submit your application click on Schedule Appointment. Applicants will be asked to take a token at the entrance and be seated in the waiting area. (You can approach our Submission Counters when your token number is displayed). Our officers at the counter will collect your visa application form to check for completion and your photograph to see if it meets the required specifications. Your passport will be checked for validity, empty pages and previous travel information. Your fees will be collected in accordance with the visa category you have chosen and the documents you submit will be readied in the manner in which they are required by the Embassy of Germany. You will be issued a receipt for the fees paid and given an acknowledgement for the submission of your passport.
 
 
Q.11 Which visa [category] should I apply for?
Ans The Germany Visa Application Centre is an acceptance centre and, as such, is not authorised to advise/recommend any visa type to a prospective applicant. The Applicant will have to find out the visa category he/she is eligible for based on the purpose of travel. He/she can do so by visiting the websites of the Embassy of Germany in London which is http://www.london.diplo.de
 
 
Q.12 What are the documents required for a German Visa?
Ans After deciding the eligible visa category, applicants can log on to the Germany Visa Application Centre's website http://www.vfsglobal.com/GERMANY/UK to check the recommended documents for the Visa category they have chosen. Photocopies are recommended as documents will not be returned. Submit originals only where specified.
 
 
Q.13 What if I do not have all the documents?
Ans If your application is not accompanied by the documents that are recommended by the Embassy of Germany, you will be asked if you wish to proceed with the application as it is, i.e. without all the recommended documents. Should you consent to this, your application will be registered in our system and accepted for visa application submission. Incomplete applications will lead to processing delays.
 
 
Q.14 What proof will I have that Germany Visa Application Centre has my visa application?
Ans When your application is registered in our system, you will be issued a receipt for the fees you have paid.
 
 
Q.15 Will the application centre give me acknowledgement of the documents that I have submitted?
Ans The Germany Visa Application Centre will not issue any documents other than the receipts for fees collected and the stamped passport copy to an applicant.
 
 
Q.16 What are the applicable fees?
Ans Every Visa application needs to be accompanied by a visa fee for the amount applicable to your chosen visa category. This can be paid by Debit or Credit card, Postal Order or cash. Besides this, there is a service charge of £17.00 (inclusive of VAT) applicable per application. You also have the option of requesting for the return of your documents by Special Delivery for an additional fee of £14.80 per application.
 
 
Q.17 Can I make a collective payment for the visa fees and logistic fees?
Ans Yes, the Germany Visa Application Centre will accept collective fees made in person at the centre at the time of submission.
 
 
Q.18 In what name should the payment in a postal order be made?
Ans The Postal order should be in the name of 'VF Services Ltd'.
 
 
Q.19 What is procedure to get my passport back?
Ans You will need to bring your receipt with you on the second day after submission anytime between 1700 – 18.30 hrs, Monday to Friday except declared holidays, to check for the status of your application.
 
 
Q.20 What if I cannot return to collect my passport in person?
Ans In your absence, along with your receipt and stamped passport copy, an authority letter from you in the name of your relative will be required. We can post the application to you by Special Delivery at an additional cost of £14.80. However, this request needs to be made at the time of submitting your application and cannot be requested at a later date. This service is restricted to Secure Mail coverage in the UK and Northern Ireland only.
 
 
Q.21 What should I provide as proof of relationship or my spouse's nationality?
Ans Photocopies of your Marriage Certificate or Birth Certificate are the only documents that will be accepted as proof of relationship. Photocopies of your spouse's national passport can be accepted as proof of nationality.
 
 
Q.22 Can the Germany Visa Application Centre post my passport back?
Ans The Germany Visa Application Centre can post your application as long as the address is provided at the time your application is being registered. Applications will be returned via Special Delivery mode only. You must make your preferred delivery mode known at the time of submission, as once your receipt is issued; we cannot change the mode of return of your application. This service is restricted to Secure Mail coverage in the UK and Northern Ireland only at a cost of £14.80
 
 
Q.23

Is there a possibility that I won't have my passport back on the third day?

Ans Under normal circumstances, an applicant will have a status for his/her application on the third working day after the submission of his/her visa application at the Germany Visa Application Centre. However, if the Consulate would like to see additional documents, see you for a personal interview or require additional time to correspond with Home Office, the process can take longer. The approximate time required is normally stated in the Information Letters.
 
 
Q.24 What are Information Letters?
Ans If the Embassy is unable to return the application to you because they would like to see additional documents, see you for a personal interview or require additional time to correspond with Home Office. This update is normally sent in a letter individually addressed to the applicant, and remains at the Germany Visa Application Centre until collected by the applicant or an authorised representative.
 
 
Q.25 Will I get my visa at the end of the process?
Ans As an application centre, the Germany Visa Application Centre will not be able to guarantee you a visa. The issuance or refusal of a visa is the sole prerogative of The Embassy of Germany. The Germany Visa Application Centre cannot influence this decision in any way.
 
 
 
Q.26 If I have to travel elsewhere and my passport is still with the Embassy of Germany, is it possible for me to have only my passport back for travel? What if I decide to withdraw my application?
Ans If your passport is with the Embassy and you have interim travel plans, please prepare a covering letter which has your contact and passport information. Mention the reason why you would like your passport in the interim in this covering letter and bring this to the Germany Visa Application Centre. Along with this letter, a form needs to be completed and submitted at the Application Centre. Once your travel is complete, please return your passport to permit your application processing. Should you wish to withdraw your application completely, please follow the same process but mention that you would like to withdraw your application completely. We would like to inform you that your fees will not be refunded at any stage.
 
 
Q.27 If I have to travel elsewhere and my passport is still with the Embassy of Germany, is it possible for me to have only my passport back for travel? What if I decide to withdraw my application?
Ans All fees are non-refundable and will not be refunded if your visa application is not successful.
 
 
Q.28 When can I reapply; is there a timeframe after the refusal that I must wait before reapply?
Ans You are allowed to appeal free of charge against your visa refusal. Details on how you can appeal can be found on your refusal letter.
 
 
Q.29 Can my application be processed on the same day that I submit it at the Germany Visa Application Centre?
Ans Applications cannot be processed on the same day unless authorised by the Embassy. Requests for Emergency visa processing cannot be accommodated except in extreme medical circumstance and the Embassy's decision on this is the final authority.
 
 
Q.30 What if I am not happy with the response I receive from the person on the helpline?
Ans You can ask for the Manager on shift at any time during your enquiry if you unhappy with the response you have received from the helpline.
 
 
Q.31 Do I need Travel Insurance?
Ans You are required to provide Travel Insurance on all occasions, with an exception of Airport Transit Visa
 

 
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