Frequently Asked Questions
 
Yes, it is required. You can schedule an appointment here.

 
 
Yes, it is possible. Those who wish to submit documents directly at the Embassy have to schedule an appointment by calling the helpline of the Visa Centre + 7 (495) 276 25 18 (between 09.00 - 16.00, Moscow time, except holidays). Please note that the appointment can be scheduled not earlier than in two weeks before the actual submission of documents.

Visa Section of the Embassy of Iceland is opened for applicants with the previous appointments from 10:00 till 12:00 hrs on the working days (submission of documents/pass-back of passports) and is located at the following address: Khlebny Per. 28 (metro Barrikadnaya/Arbatskaya).

 
 
It is not necessary to come to the Visa Centre in person to submit documents. All documents can be submitted by the applicant’s representative. In this case please enclose the power of attorney from the applicant and the copy of the main page (page with holder’s data) of the representative’s passport with other documents. The power of attorney can be notarized or may be written in free form by the applicant. Please note that the power of attorney should contain the validity period for which it is given.

 
 
Yes, it is possible. In this case the submission of the power of attorney from the applicant is not required. Kindly present the copies of documents confirming your close relationship with the applicant (copies of passport page containing the holder’s data, copies of birth certificate, marriage certificate).

 
 
When submitting your visa application, please present two colored identical photographs, printed at the matt photo paper. The background of photos should be of white or light color. Size – 3.5 cm X 4.5 cm (face of the applicant should occupy the largest part of the photograph and be at least 2.5 cm from the top of the head till the chin). The image on the photographs should correspond to the applicant’s age. Please stick one photo to the application form and fix another one with a clip (face down).

The Embassy kindly asks to observe the above mentioned photographs requirements. Otherwise the Embassy may refuse the processing of your visa application.

 
 
Letter from the employer stating the salary amount (as well as in 2 NDFL form) is not the proof of the applicant’s sufficient financial means. If the inviting party doesn’t take the financial responsibility for the applicant’s expenses during his/her stay in Iceland, it is required to submit the bank document showing sufficient financial means of the applicant (at least 50 euros for each day of stay in Iceland).

Bank documents can be of the following types: 1) bank account reference; 2) currency exchange reference;. Kindly note that the bank documents are valid for 1 month from the date of issue.

 
 
This question falls within the competence of the Embassy. Visa applications accepted at the Visa Centre are forwarded to the Embassy for processing. In exceptional cases the Embassy can get in touch with an applicant to inform him/her about the result of processing of his/her visa application. Thus, it is required to mention (fill into the application form) the correct telephone number, including the country code and the city code. The Embassy may require additional documents or request the applicant to come to the Embassy for an interview.

 
 
The numbers of entries in requested visa doesn’t influence the visa fee as well as the requirements to the documents. The exception is the invitation letter. In case if a multiple entry visa is required the inviting party should clearly explain the purpose of visit(s) in the invitation letter and the necessary of having a multiple entry visa for an applicant.

 
 
The Visa Centre doesn’t accept documents for visa sent by post or any official courier services. The applicants should submit their documents at the Visa Centre personally or through representative or third person (against the power of attorney).

 
  An applicant can buy an insurance policy at any insurance company that is authorized for this kind of activity, under the condition that the insurance agreement (policy) answers the requirements of the Embassy. There is also a representative of the insurance company at the Visa Centre where an applicant can buy an insurance policy. Also you can purchase your insurance policy here.

 
 
This question falls within the competence of the Embassy. Such documents will be accepted at the Visa Centre and forwarded to the Embassy for further processing and decision making. The Embassy may require additional documents or request the applicant to come to the Embassy for an interview.

 
 
The visa and service fees are paid at the cashier of the Visa Centre right after submission of documents. There is no need to pay the fees in advance. Kindly note that bank cards are not accepted for payment at the Visa Centre.

 
 
It is not necessary to provide the original invitation. The invitation can be either original or in copy and should answer the requirements of the Embassy.

 
 
An invitation letter should be written in English language and include the following information:
  Information about the inviting party (inviting company or person; full name and address in case of person);
  Information about the person being invited (full name, passport number);
  Purpose of travel;
  Information about relations between the inviting party and the invited person;
  Dates of visit (period, number of days);
  Detailed program of stay (for business visit) if the planned period of stay is more than 14 days;
  Information about financial resources to pay for the trip;

 
 
If the inviting party covers all the expenses for an applicant during his/her stay in Iceland it should be written in the invitation letter. In this case bank documents showing the sufficient financial means are not required to submit by the applicant.

 
 
According to the Embassy requirements an applicant should sign the application form twice: point 37 and at the end of the form. The Embassy kindly asks to observe the requirements to filling in the application form. Otherwise the Embassy may refuse the processing of your visa application.

 
MINORS

 
 
According to the requirements of the Embassy the application form of a minor should be signed by parent or legal guardian of the minor. The signature should be explained – the name of the parent or legal guardian should be mentioned next to the signature. The Embassy kindly asks to sign the application form twice: at point 37 and at the end of the form.

 
 
Only if an applicant is the minor and is traveling together with one parent or legal guardian the Embassy requires to submit the notarized authorization letter from another parent or legal guardian giving the permission for the applicant to travel abroad (authorization can be substituted by the following documents: copy of death certificate of mother/father; copy of court decision on depriving the mother/father of parental rights; notice from the police about the unknown location of one of the parents).

According to the Embassy requirements the period of validity of the authorization letter should cover the period for which the visa is needed.

In case if a minor is traveling together with both parents who already have Schengen visas and needs a visa to visit Iceland the Embassy requires to submit the copies of parents’ passports (the main page and page with Schengen visa) as well as the documents confirming the joint travel (e.g., confirmation of hotel booking, air tickets booking, etc).

 
 
There is no need for a minor to be present at the Visa Centre; only the presence of adult persons authorised to submit documents for a minor is required (parents, legal guardians or their representatives). Please note that a separate visa application form should be filled in for a minor and a separate set of documents submitted.

 
 
This question falls within the competence of the Embassy. The visa applications will be accepted at the Visa Centre and forwarded to the Embassy for processing and decision making. The Embassy kindly asks to submit visa applications and supporting documents in advance and observe the documents requirements.

 
AFTER HAVING APPLIED

 
 
This means that your visa application has been processed by the Embassy and your passport is ready for collection at the Visa Centre.

 
 
This question falls within the competence of the Embassy. Visa applications accepted at the Visa Centre are forwarded to the Embassy of Iceland for processing. After the decision has been made by the Embassy the passports are returned back to the Visa Centre in the individual sealed envelopes. Only the applicant himself/herself or the applicant’s representative can open the envelope and know about the decision on visa (whether the visa has been granted by the Embassy or not).

In exceptional cases the Embassy can get in touch with an applicant to inform him/her about the result of processing of his/her visa application. Thus, it is required to mention (fill into the application form) the correct telephone number, including the country code and the city code.

 
 
Coming in person to the Visa Centre to collect passport is not necessary. The passport can also be collected by the applicant’s representative (against the power of attorney) or delivered to the applicant’s address by the courier service. The courier service can be ordered at the Visa Centre at time of submission of documents. Please note that the passport can be sent back to the applicant’s address only within the territory of the Russian Federation. For more information regarding courier service you can call +7 (495) 276 25 18, between 09:00 -16:00, Moscow time, except holidays.

 
 
To collect his/her passport at the Visa Centre an applicant will need to show the service agreement with the receipt on it and the applicant’s national passport or other ID (driver’s license, etc). If the passport is collected by the applicant’s representative it is required to show the service agreement with the receipt on it, power of attorney from the applicant and the representative’s passport with the copy of the main page.