In principle, a visa application should be lodged at least 15 calendar days before the intended visit (as this is the normal processing time) and cannot be lodged earlier than three months before the start of the intended visit. It is the applicant's responsibility to take the necessary precautions to respect the deadlines where an appointment system is in place.

An application lodged less than 15 calendar days before the intended departure may be accepted, but applicants should be informed that the processing time may be up to 15 calendar days. If the applicant insists on making the application, he or she should be informed that the final decision might be taken after the intended date of departure.

Example: A Turkish national decides to book a special last-minute offer for a skiing vacation in Austria with a departure within two days, and only the day before departure realizes that he needs a visa to enter Austria. In this case, the Austrian diplomatic mission or consular post could refuse to deal with the application.

A holder of a multiple-entry visa may apply for a new visa before the expiry of the validity of the visa currently held. However, the validity of the new visa must complement the current visa, i.e. a person cannot hold two uniform visas valid for the same period of time.

Example: A Moroccan lawyer representing a gender equality NGO who frequently participates in meetings in various EU Member States holds a multiple-entry visa which expires on 31 May. She applies for a new visa on 15 April.

If a new visa is issued, it should be valid from 1 June, and in such a case, the visa holder would be entitled to enter the territory of the EU Member States on the basis of the first visa that will expire during the stay and leave on the basis of the new visa.

Travel health insurance

When applying for a uniform visa for one or two entries, the applicant must present such proof to cover the intended visit(s) upon submission of the application. If a multiple-entry visa is applied for, the applicant must present proof of travel health insurance covering the first intended stay. In such cases, the applicant must sign the statement in the relevant box of the application form indicating that he or she is aware that he or she must hold adequate travel health insurance for future visits also.

The insurance must be arranged in the country of permanent residence. If it is not possible, it must be arranged elsewhere. A third person, e.g. the person extending the invitation, can arrange the insurance in the Republic of Slovenia on behalf of the applicant.

Who is exempt from presenting proof of travel health insurance?

What is adequate travel health insurance?

Issuing a visa

Once the diplomatic mission or consular post has established that it is competent to deal with a visa application, that the application is admissible, and the travel document has been stamped, the visa application is examined to:

  • ascertain whether the applicant fulfils the entry conditions;
  • assess the risk of illegal immigration and the applicant’s intention to leave the territory of the EU Member States before the expiry of the visa applied for;
  • assess whether the applicant presents a risk to the security or public health of EU Member States.

The depth of the examination depends on the risk presented by the applicant according to their nationality, local circumstances, profile and personal history.

A previous visa refusal does not lead to an automatic rejection of an application, and each application must be assessed on its own merits and on the basis of all available information.

In dealing with the applications, the diplomatic mission or consular post must consider the authenticity and reliability of both the submitted documents as well as written and oral statements by the applicant. The degree of reliability of the documents depends on the local situation and may differ with regard to the country or document type.

The diplomatic mission or consular post verifies the purpose and legality of the intended stay and the documents attesting the applicant's purpose of the intended stay and its legality.

The diplomatic mission or consular post verifies the applicant's justification for the conditions of the intended stay:

  • accommodation during the stay;
  • the possession of sufficient funds, both for the duration of the intended stay and for the return to the applicant’s country of origin or residence, or for transit to a third country to which he or she is certain to be admitted, or is in a position to acquire such means lawfully. In order to assess the funds, the reference amounts set by individual EU Member States must be taken into account;

The diplomatic mission or consular post should check the following:

  • if no transport ticket has been presented, it should be checked whether the applicant possesses sufficient funds to acquire a transport ticket;
  • if the applicant wishes to leave the territory of the EU Member States by a private means of transport, the diplomatic mission or consular post may request proof of such private means of transport (registration, insurance) and the driver’s or pilot's license. The diplomatic mission or consular post may also request documents regarding the state of that means of transport;
  • if the applicant has presented an onward ticket, it should be checked whether they are in possession of a visa or any other document allowing the entry to the country of destination.

The diplomatic mission or consular post should estimate both the amount of sufficient funds necessary for the stay and the reliability of the financial resources presented. The diplomatic mission or consular post should always assess the reliability of the means of subsistence presented, according to the local context.

If the applicant covers the expense of the journey themselves, they should present proof that they personally possess the required resources, e.g. by salary slips, bank statements. The diplomatic missions or consular posts may check the reliability and stability of the amounts credited to a bank statement in case of doubt.

If accommodation is provided free of charge to the applicant, the estimate of the necessary financial resources may be reduced accordingly if the commitment to provide such free accommodation is reliable.

In the case of an all-inclusive invitation or total or partial sponsorship by a private company, any other legal entity or private person, the diplomatic mission or consular post should adapt the level of the required resources and check the reliability of the commitment according to the nature of the relationship (commercial, private, etc.).

The diplomatic mission or consular post checks the length of previous and intended stays in order to verify that the applicant has not exceeded/will not exceed the maximum duration of authorized stay in the territory of the EU Member States, irrespective of possible stays authorized under a national long-stay visa or a residence permit issued by another EU Member State, i.e. only stays covered by a uniform visa or a visa with limited territorial validity should be counted. The period of three months must be counted starting from the date of first entry.