top

AFTER SUBMISSION

Passport Collection Process:

The applicants may choose courier delivery or counter collection as a mode of the passport collection. As per the instructions from the Embassy third party collection of passport or documents is not permitted, except in the following scenarios:

Immediate Family Member only (I.e. Parents, siblings, children) – Relationship proof needs to be furnished at the time of collection

One member of the group collecting for the entire group

A person collecting on behalf of Govt. officials, only if the authorization letter is on the Govt. letter head

Company Representative should present –Authorization letter on the Company letter head and the official ID card

If any of the above comes for passport collection they need to carry the following documents:

  • Original ICR
  • Passport copy of the applicant(s)
  • Authorization letter from the applicant. (If one member of the group is collecting the passport on behalf of the entire group – authorization letter from all the other applicant(s) is mandatory)
  • Clear photocopy of the Govt. ID card will only be accepted at time of passport collection (eg. PAN Card, Driving License, Aadhar Card, Passport, Voter ID Card)

    Collection of the processed passports from the VFS Belgium Visa Application Centres can be done on all working days from Monday to Friday except on holidays.

Note*

  1. In case of a business applicant, if the applicant wishes to receive the passport to his/her office, then the same needs to be mentioned in the covering letter and the applicant’s office address needs to be mentioned in the courier request form.
  2. For application withdrawal cases, the passport needs to be collected from VFS Global only.
  1. For Seaman applicants, the passports can be collected by the applicant personally from VFS Global or the passport will be couriered to the seaman’s residential address only.
  2. In case of a business applicant, if the applicant wishes to receive the passport to his/her office, then the same needs to be mentioned in the covering letter and the applicant’s office address needs to be mentioned in the courier request form.
  3. For Legalisations courier is not mandatory.
  4. For application withdrawal cases, the passport needs to be collected from VFS Global only.
Previous