FREQUENTLY ASKED QUESTIONS
What is a uniform Schengen visa?
It is an authorisation issued by one of the Member States of the Schengen Area with a view to an intended stay in or transit through the territory of the Member States of a duration of no more than 90 days in any 180-day period from the date of entry in the Schengen Area.
Who can apply for a Schengen visa in Russia?
Russian nationals and third-country nationals who are legally present in Russia.
The Danish Embassy in Moscow issue visas for the citizens of the Russian Federation, Belarus, Uzbekistan, Tajikistan, Turkmenistan, Kirgizstan, Kazakhstan, third-country nationals who are legally present in the above countries.
Which member state is competent for examining and deciding on my visa application?
In order to determine which Member State is competent for examining and deciding on an application for a uniform Schengen visa, the following rules apply:
- the Member State which is the only destination of the visit(s).
- if the visit(s) include(s) more than one destination, the Member State which is the main destination of the visit(s) in terms of the length or purpose of stay.
- if no main destination can be determined, the Member State whose external border the applicant intends to cross in order to enter the Schengen area.
Please ensure that you apply at the competent consulate or you may risk a visa refusal or refusal at the border to enter the Schengen Area.
Where can I lodge my application?
Applications can be either lodged to an external service provider (i.e. Visa Application Centre agreed by the relevant consulate).
In Kaliningrad applications for Schengen visa to Denmark can be submitted to the Consulate General of Lithuania in Kaliningrad.
In Yekaterinburg applications for Schengen visa to Denmark can be submitted to the Consulate General of Hungary in Yekaterinburg.
For Russian citizens the visa fee is 35 euro.
In case of urgent visa application for Russian citizens the visa fee is equivalent 70 euro, 35 euro must be paid when completing electronic visa application online and additional 35 euro – equivalent in Russian rubles must be paid at the Visa Centre where the application is submitted.
The visa fee does not depend on the validity period of the visa.
Which applicants are exempted from the visa fee?
The visa fee is waived for both Russian and non-Russian citizens belonging to one of the following categories:
- children under six years;
- researchers from third countries travelling for the purpose of carrying out scientific research; (as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue by the Member States of uniform short-stay visas for researchers from third countries travelling within the Community for the purpose of carrying out scientific research)
- representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations.
- pupils, students, post-graduate students and accompanying teachers who undertake trips for the purpose of study or educational training;
- close relatives – spouses, children (including adopted), parents (including custodians), grandparents and grandchildren – of citizens of the Russian Federation legally residing in the territory of the Member States;
- members of official delegations who, following an official invitation, participate in meetings, consultations, negotiations or exchange programmes as well as in events held in one of the Member States by intergovernmental organisations;
- members of national and regional Governments and Parliaments, Constitutional Courts and Supreme Courts;
- disabled persons and the person accompanying them, if necessary;
- persons who have presented documents proving the necessity of their travel on humanitarian grounds, including to receive urgent medical treatment, and the person accompanying such person, or to attend a funeral of a close relative, or to visit a seriously ill close relative;
- participants in youth international sports events and persons accompanying them;
- participants in official exchange programmes organised by twin cities.
The visa fee is waived for only Russian citizens belonging to one of the following categories:
Please note that some Member States grant additional visa fee waivers for specific categories of applicants.
An additional service fee will be charged by an external service provider (i.e. Visa Application Centre agreed by the relevant consulate).
How long before the start of the intended visit can I apply?
The decision for Russian citizens are normally taken in the period from 10 working days from the moment the documents are received by the Embassy. If the application is lodged at VFS Moscow, it takes 2 working days both ways for delivery,
for applications lodged at regional Visa Centres time of delivery to the Embassy and back from the specific Visa Centre should be counted, average time of delivery both ways is around 6 days.
Processing time can be prolonged up to 45 days, f.exp. in cases when missing documents are required. All the required documents are listed on the web-page according to the purpose of travel. Missing documents must be provided within 3 working days after they were required by the Embassy.
For Russian citizens in case of urgent trip – if there is less than 10 days to the date of travel – it is possible to apply for urgent visa. If the Embassy decides to issue the visa it takes 3 working days after the documents are received by the Embassy.
If the application is lodged at VFS Moscow, it takes 2 working days both ways for delivery, for applications lodged at regional Visa Centres time of delivery to the Embassy and back from the specific Visa Centre should be counted, average time of delivery both ways is around 6 days.
How long before the start of the intended visit should I apply?
The application should be lodged at least 15 calendar days before the intended visit, but not earlier than 6 months before the visit (9 month for seamen). For applications lodged at regional Visa Centres time of delivery to the Embassy and back from the specific Visa Centre should be counted, average time of delivery both ways is around 6 days.
Do I need an appointment for submitting my application?
For the submission of an application at the Visa Centre the appointment for certain date/time is recommended for your convenience, but not required, as the Visa Centre will accept the documents even without prior appointment. The appointment can be made on the Visa Centre’s web-page or telephone.
What supporting document have to be attached to my application?
Please check the harmonized list of supporting documents to be submitted by applicants (link).
Please note that during the examination of an application the consulate may request additional documents.
Do I have to go through an interview at the Consulate?
Please note that during the examination of an application the consulate may call the applicant for an interview.
How long does it take for the Consulate to decide on my application?
Applications shall be decided on within 10 calendar days of the date of the lodging of an application which is admissible. That period may be extended up to a maximum of 30 calendar days in individual cases, notably when further scrutiny of the application is needed.
What can I do if the visa is refused?
Applicants, whose visa has been refused, are informed by an official refusal letter and they may have the right to appeal in accordance with the national law of the concerned Member State. Appeals should be addressed to the Member State that has taken the final decision on the application and in accordance with the national law of that Member State.
Each Member State shall indicate the references to the national law and the procedure relating to the right of appeal, including the competent authority with which an appeal may be lodged, as well as the time limit for lodging such an appeal. You will find this information in the form for notifying and motivating refusal that you will be given for such purpose.
The applicant may also decide to launch a new application, particularly if the reasons for the original refusal do not exist anymore. National legislation or procedures may limit this right while an appeal against the original refusal is pending.
What documents do I have to take with me when I travel on a Schengen visa?
The possession of a Schengen visa does not mean that the holder has an automatic right to enter the Schengen Area as the holder will be subject to checks by border guards at the external border.
At the external border, the visa holder may be requested to produce documents justifying the purpose and conditions of the intended stay and that he/she has sufficient means of subsistence, both for the period of the intended stay and for the return to their country of origin or transit to a third state into which they are certain to be admitted, or that he/she is in a position to acquire such means lawfully.
Which rules apply to non-Russian visa applicants (“third-country nationals”)?
Third-country nationals resident in Russia can apply for a Schengen visa in Russia, if they provide a proof of legal residence in the Russian Federation in line with federal legislation (e.g. residence permit, long-term visa or FMS registration), valid for at least three months after the planned return from the Schengen area or a document proving that the applicant has applied for a renewal of proof of legal residence.
Applicants from Belarus, Turkmenistan, Tajikistan, Kazakhstan, Kyrgyzstan and Uzbekistan have to submit their visa applications through one of the Visa Application Centers in Russia.
Applications by third-country nationals shall be decided on within 15 calendar days of the date of the lodging of an application which is admissible. That period may be extended up to a maximum of 30 calendar days in individual cases, notably when further scrutiny of the application is needed, and exceptionally, when additional documentation is needed in specific cases, up to a maximum of 60 calendar days.
Consular presence in the Russian Federation for the purpose of receiving Schengen visa applications
The information about Consular presence in the Russian Federation for the purpose of receiving Schengen visa applications you can find here.
How do I make a correction to my visa application in ApplyVisa?
Once you have paid the application fee, it is no longer possible make changes to your application online. Please indicate the correction on the paper copy of your cover letter that you sign and hand in at the visa application centre or consulate. Please use a red pen so that the changes will be noticeable. You will also need to let the staff know that you made the correction.
I cannot download my cover letter or receipt in ApplyVisa
If you made a payment reservation, but the status of your visa application is still ‘Select fee’, please make another payment reservation, making sure to click the ‘Next’ button.
When you click ‘Next’, your payment reservation will be registered and the status of your application will be updated.
In addition to this, the cover letter and the receipt will be created and ready for print.
If you have made more than one payment reservation to cover one visa application, please send your reference number found at the top of the cover letter to Support via 'Contact' in the left menu when you are logged in.
When I print my cover letter, it appears blank
Please do the following:
- Make sure you are using one of the following web browsers Google Chrome, Edge, Safari, or Internet Explorer.
- Clear your browser history and delete all cookies.
- Make sure your browser is not blocking pop-up windows. The pop-up blocker is visible in the top right corner of the screen.
- Make sure you have downloaded Adobe Acrobat on your computer.
- Try to download your cover letter again.
How long can I remain in the Schengen area if I hold a short-term Schengen visa?
The number of days permitted in the visa can be found under “duration of stay”
In case multiple visa for 90 days is issued in the period from 1 to 5 years, it gives the right to stay in Schengen no more than 90 days during 180-days period, the visa must be counted on EU-visa calculator
Can I travel with a visa issued in my old/expired passport?
It is recommended to apply with a new visa application for a new visa in a new passport, in this case the original old/expired passport has to be provided to the Embassy for cancelling the issued visa.
Do I need travel insurance?
Yes. Proof of health insurance is to be submitted along with your visa application. The following three items must be covered by the insurance:
1. repatriation for medical reasons;
2. urgent medical attention;
3. emergency hospital treatment.
With a minimum coverage of 30,000 EUR. It is preferable that the minimum coverage of EUR 30,000 is not divided up into the abovementioned items. However, if this is the case, the minimum sum insured for each item should as a main rule be EUR 10,000. Importantly, the insurance must cover the effective period that you stay in Denmark/Schengen.
My application was sent to the Danish Immigration Service. Why?
There may by various reasons for this. Each application is evaluated individually.
I received my visa, but how do I read the sticker?
It is crucial that you check the information on the sticker before travelling as the Danish mission cannot be held liable if a mistake has occurred when printing the visa sticker. How to read your sticker here.
There is a difference between the number of days in my sticker and the total period of stay (from..until). How long can I stay in Schengen?
You are allowed to stay in Schengen for the number of days in the field 'DURATION OF STAY………DAYS'. The period 'FROM - UNTIL' is longer to allow flexibility regarding entry and exit within the mentioned period in case of emergency. So the total stay must never exceed the number of days in 'DURATION OF STAY………DAYS'.
I am a family member of a EU/EEA/Swiss citizen. What rules apply for me?
Family members of an EU/EEA citizen or Swiss citizen who is exercising his/her right to free movement in Denmark have the right to have their visa application processed in accordance with EU regulations. For more details-click here
Am I allowed to work in the Schengen area if I hold a short-term Schengen visa?
No. A visa does not allow you to take up employment or establish a business, trade or profession in the Schengen region.
For more information the Embassy must be contacted.
May I buy the flight ticket in advance?
We do not recommend you to buy the flight ticket in advance, the flight ticket should be bought only after the visa has been issued.
I am going to Greenland and/or Faroe Islands?
When you hand in your visa application at VFS, please inform the staff that you will be travelling Greenland and/or the Faroe Islands. Visa applications for Greenland and the Faroe Islands can only be handled at Danish missions.
How to make a group application in ApplyVisa?
If a group application is to be created in ApplyVisa, the number of applicant in such application may not exceed 5 people. After printing and signing these applications should be lodged in the same order, like there were registered in ApplyVisa.
If a group application is created, all the applicants should apply at the same day.