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Official Delegations

Overview

It is possible to obtain visas for Journeys of members of official delegations who, following an official invitation, participate in meetings, consultations, negotiations or exchange programmes, as well as events held in the territory of a Member State by intergovernmental organisation.

Visa Fees

Visa Type Euro
Visa fee normal (all types) 80
Visa fee reduced (children 6-11) 40
No fee (diplomatic passport or service passport holders and Children Below 6) 0

There is a VFS Service Charge inclusive VAT, be collected mandatorily for per application:


  • HCMC – 293,000 VND service fee
  • Hanoi – 293,000 VND service fee

For applicants’ convenience, VFS provides additional services to support applicants in the process of their visa application with VFS. Please “click here


VFS Global service charges and other additional fees are to be paid by cash or credit/debit card and only in VND at VFS center.


All fees are non-refundable.


Important Note:


  • From the 01 July 2019, all applicants who require short term visas to Denmark must fill in their visa application and pay the visa fee online using ApplyVisa.um.dk. After you have applied and paid the visa fee online, you must print and sign the cover letter from ApplyVisa and hand in supporting documents and supply biometrics at The Denmark Visa Application Centre.

Documents Required

Please click here for Documents required

Important Noted: All documents must be in one-side A4 paper and NO staples, pins

  • Complete the online Schengen visa application form, pay the visa fee by credit/debit card via https://Applyvisa.um.dk. After making the payment on Applyvisa the applicant will receive a cover letter to their email, who is to be printed, signed and handed in to VFS together with the rest of the application documents. It is strongly recommended to complete the form using the online portal instead of the paper format.
  • One copy of passport or official travel document. The passport must be issued within the last 10 years with a validity that exceeds the end of your intended stay by at least three months. The passport must have at least 2 blank pages to affix the visa. Copy of previous visas (Schengen, US, UK, Canada, or Australia) is also requested to submit.
  • One accurate & recent passport photo. The size must be 35x45mm, and the size of the head from top to chin between 30-36mm. Photos that don't comply with these criteria will be refused.
  • A copy of the official invitation.
  • Verbal note issued by an authority concerned confirming that the applicant is a member of the official delegation travelling to a Member State to participate in the abovementioned events.
  • Travel medical insurance covering the entire period of intended stay, valid for all Schengen States and covering any expenses which might arise in connection with repatriation for medical reasons, urgency medical attention, emergency hospital treatment or death during your stay (minimum coverage EUR 30 000).

If the applicant is a holder of a Diplomatic Passport a travel medical insurance is not necessary.

When visa is granted, copy of revised travel insurance (if any) must be presented to the Embassy.

Photo Specifications

NEW RULE FOR SIZE OF PHOTOGRAPH FOR VISA APPLICATIONS

After the Embassy has installed a new system for scanning biometrics, including photographs for visa applications, it is now only possible to lodge a photograph of size 35 x 45 mm. Length of the head should not exceed 30 to 36 mm in length from chin to top of hair.

The photograph must still be in color with bright background.

Danish Visa Application Centre has been instructed by The Royal Danish Embassy to inform applicants that the visa application is not acceptable if the photograph does not comply with the above format.

Applicants may therefore obtain a new photograph that meets all requirements before The Danish Visa Application Centre can receive the application.

For further information see the print on the information board at The Danish Visa Application Centre or visit website http://www.politi.dk/da/borgerservice/pas/pasbilleder/

Processing Time

Bona fide cases (Approved by the Embassy) – normally 15 calendar days, for a fully completed application with proper documentation which is handed in at the VFS Visa Application Centre. Please hand in your application well in advance during peak season.

Cases for Danish Immigration Service (DIS) – See the processing time in https://www.nyidanmark.dk/en-GB/Words-and-concepts/US/Diverse-US/Application-processing-times-in-the-Danish-Immigration-Service and add 3-5 working days of processing time at the Embassy.

The processing period may be extended up to a maximum of 30 calendar days in individual cases, notably if further scrutiny of the application is needed or in cases of representation where the authorities of the represented Schengen State are consulted.

Exceptionally, when additional documentation is needed in specific cases, the period may be extended up to a maximum of 60 calendar days.

Citizens of certain countries or categories of certain citizens are subject to prior consultation in one or more Schengen countries before a visa may be issued. The processing time in these cases will usually be 10-12 days as a minimum. See list of these nationalities and categories of persons (annex 16 to the Visa code Handbook).

 


Online Application Form

Online Visa Application Form. Please click here.

Instructions to complete an Online Form. Please click here.

Important information:

  • From 1st of June 2019 applicants, who has made an appointment with VFS to submit their visa application to Denmark, Lithuania or Iceland should fill in the application form and pay the visa fee by credit/debit card via Applyvisa.um.dk. After making the payment on Applyvisa the applicant will receive a cover letter to their email, who is to be printed, signed and handed in to VFS together with the rest of the application documents.  
  • Applyvisa.um.dk will, according to the plan, have completely replaced the current manual hard copy application forms and the current Visa Self Service portal (visaselfservice.um.dk) by 1st of July 2019.
  • The visaselfservice website, and the manual application forms, will in some cases still be accepted for a transition period between 1st of June and 1st of July 2019 after which, the Visaselfservice will be disabled and the manual application forms no longer accepted. Applicants is then required to solely use Applyvisa.um.dk to complete the visa form and pay the visa fee online though Applyvisa.um.dk.