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HOW TO APPLY

Now that you are ready with all your documents, form and other requirements, applicants can now locate and visit visa application centre to apply for their visa to stated Schengen countries.

Please ensure that you read the Security Regulations carefully and follow mentioned instructions before you visit Germany Visa Application Centre in Ulaanbaatar.

One of our staff will check your application and materials for completeness. After your approval, your application will be sent to the Embassy of the Federal Republic of Germany in Mongolia. Please note: If your supporting documents are incomplete, or your application is not admissible by the Article 19* ()*, the staff may refuse to receive your application with authorization received by the Embassy. However, you are subject to supplement any documents after submission, which might extend the processing time or have a higher risk of rejection.

Pay the visa and service fees in our visa application centre by Mongolian tugrugs only.

Note: * Article 19

REGULATIONS REGULATION (EC) No 810/2009 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 13 July 2009 establishing a Community Code on Visas (Visa Code)

Article 19: Admissibility

  1. The competent consulate shall verify whether:

    • the application has been lodged within the period referred to in Article 9(1),
    • the application contains the items referred to in Article 10(3)(a) to (c),
    • the biometric data of the applicant have been collected, and
    • the visa fee has been collected.
  2. Biometric Data Collection

    Personal biometric data capture in the visa application centre

    10 fingerprints and a recent photograph are collected as biometric data from persons applying for a Schengen visa. These biometric data, along with data provided in the visa application form, are recorded in a secure central database VIS. VIS, being a Schengen instrument, applies to all Schengen States. Further information on VIS is available on the website of the European Commission.

    Finger scans are not required from children under the age of 12 or from people who physically cannot provide finger scans. Frequent travellers to the Schengen Area do not have to give new finger scans every time they apply for a new visa. Once finger scans are stored in VIS, they can be re-used for further visa applications over a period of 59 months.

    Applicants who travel to Schengen for the first time will have to appear in person at the visa application centre.

    The finger scan procedure uses an electronic scanner, it is a simple procedure that only takes a few minutes. To ensure acceptable finger scans at the visa application centre, please make sure that your fingertips are free from any form of decoration or cuts.

    Exempted from providing fingerprints are: Children before their 12th birthday; applicants who are physically unable to submit their fingerprints (hand/finger/arm amputated). If it is possible to scan at least one fingertip, one fingerprint will be captured. In case of temporary inability (plaster, bandage, etc.), the applicant still has to come in person to scan the most possible fingerprints; applicants who are applying for a new Schengen visa and have already submitted their biometric data during a Schengen visa application within the last 59 months. Applicants in this case will have to provide the visa sticker number and a photocopy of the previous visa. However, the local Consular authority may request to have the fingerprints scanned anew.

    Applicants can ask the fingerprints to be taken every time when applying for a visa in order to avoid prolonging processing time of the application if finger scans are not found in VIS for some reason; for security reasons - to confirm the identity of the applicant and if applicant does not remember when fingerprints were taken last time or is not sure if fingerprints have been taken before.

    Previous five years multiple entry Schengen visas (applied in Mongolia before 12 October 2015), will remain valid up to their expiry date, even without biometric data. Also valid are long term multiple entry visas issued by copying the finger scans even if the scanning process itself was before the 5-year period by the end of the visa’s validity.

  3. Where the competent consulate finds that the conditions referred to in paragraph 1 have been fulfilled, the application shall be admissible and the consulate shall:

    • follow the procedures described in Article 8 of the VIS Regulation, and
    • further examine the application.

      Data shall be entered in the VIS only by duly authorised consular staff in accordance with Articles 6(1), 7, 9(5) and 9(6) of the VIS Regulation.

  4. Where the competent consulate finds that the conditions referred to in paragraph 1 have not been fulfilled, the application shall be inadmissible and the consulate shall without delay:
    • return the application form and any documents submitted by the applicant,
    • destroy the collected biometric data,
    • reimburse the visa fee, and
    • not examine the application.
    • By way of derogation, an application that does not meet the requirements set out in paragraph 1 may be considered admissible on humanitarian grounds or for reasons of national interest.
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