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How To Apply

Submit By Appointment

Please follow the below steps to apply for a Japan Visa in Indonesia:

Step 1 :

Obtain required information:

Step 2 :

Take a photograph

  • Visit the website for the required photograph specifications.
  • Not more than 6 months old.
  • 4.5 cm x 4.5 cm.
  • Color photo with plain background.
  • Taken looking straight forward and face seen clearly.
  • Photograph facility is available at the Japan Visa Application Centre at a nominal additional charge.

Step 3 :

Download and complete the Application Form and make an appointment booking

  • Download application form.
  • Make an appointment booking online and print off the confirmation letter or save the confirmation letter in your phone.

    Online scheduling of appointment services will commence shortly.

Step 4 :

Prepare supporting documents

  • Visit the website to know the required documents based on your purpose of travel. The duration of visa processing may vary if the applicant’s documents are incomplete, or he/she is requested to submit additional documents, or the Embassy has to make inquiries to the Ministry of Foreign Affairs in Tokyo. Please note that it is possible that a visa may not be issued even though all the necessary documents are submitted.
  • Know your visa fee by visiting the visa fee page.
  • Each applicant must pay the applicable Visa Fee and processing fee. You must pay the fees in IDR only while submitting your application in Indonesia.

Step 5 :

Submit your application at the Japan Visa Application Centre in Indonesia. The Japan Visa Application Centre in Indonesia is opened from 9:00 to 17:00. It is not required to visit the centre early to collect the token number. Kindly note that priority will be given to pre-booked applicants. To avoid long waiting time, we recommend you make an appointment in advance.

Please click on the link to schedule an appointment

In principle, you should apply in person. However, if you meet one of the following criteria, you can ask an agent or a family member to apply on your behalf.

  • In principle, applicants must apply in person. Only family members (excluding minors) from the same residential address are permitted to make submissions on behalf of the applicant and relationship proofs such as marriage certificate (original) or birth certificate (original) and the Indonesian Identity Card (original) of the applicant have to be presented upon application. Even in the case of applying for family members, an application form must be signed by the applicant (for minors who are not yet in school, a parent may sign on his/her behalf).
  • You may submit your application through travel agencies accredited by the Embassy. However, the service charge of the centre will be applied on top of the service charge of the accredited agencies.

Prepare Documents

  1. Please make sure the application form and all the necessary documents are complete and valid. An incomplete application will not be accepted and processed.
  2. Passport (with more than 2 blank pages and with re-entry permit to Indonesia. Please present your old passports, if any).
  3. Completed Application Form per applicant. For the part for signature, it must be signed by the applicant (Same signature as the passport’s signature).
  4. Erasable pens are prohibited for use on application form and official documents.
  5. One color photograph taken within the last 6 months (The photo must be 4.5 cm x 4.5 cm with plain background).
  6. Submit the required documents. The duration of visa processing may vary if the applicant’s documents are incomplete, or he/she is requested to submit additional documents, or our Embassy has to make inquiries to the Ministry of Foreign Affairs in Tokyo. Please note that it is possible that a visa may not be issued even though all the necessary documents are submitted.
  7. Prepare the visa fee and the service fee in cash or you may use credit/debit card.
  8. Visa will not be granted if counterfeit or forged documents are submitted. However, the provision of satisfactory documents does not guarantee the issuance of a visa.
  9. The Embassy of Japan in Indonesia will keep all documents submitted to us. If certain original documents need to be returned, please inform the staff and submit photocopies.

For Customer visit to Japan Visa Application Centre

Read the Security Regulations notice before you visit the Visa Application centre.

Visit the website page Contact Us and Public Holiday / Closure to know the address, office hours and holidays.

Walk-In Applications

Please follow the below steps to apply for a Japan Visa in Indonesia:

Step 1 :

Obtain required information:

Step 2 :

Take a photograph

  • Visit the website for the required photograph specifications.
  • Not more than 6 months old.
  • 4.5 cm x 4.5 cm.
  • Color photo with plain background.
  • Taken looking straight forward and face seen clearly.
  • Photograph facility is available at the Japan Visa Application Centre at a nominal additional charge.

Step 3 :

Download and complete the Application Form and visit the Japan Visa Application Center

  • Download the application form.
  • Visit the Japan Visa Application Center to submit the applications.

Step 4 :

Prepare supporting documents

  • Visit the website to know the required documents based on your purpose of travel. The duration of visa processing may vary if the applicant’s documents are incomplete, or he/she is requested to submit additional documents, or our consulate has to make inquiries to the Ministry of Foreign Affairs in Tokyo. Please note that it is possible that a visa may not be issued even though all the necessary documents are submitted.
  • Know your visa fee by visiting the visa fee page.
  • Each applicant must pay the applicable Visa Fee and processing fee. You must pay the fees in cash in IDR only while submitting your application in Indonesia.

Step 5 :

Submit your application at the Japan Visa Application Centre in Indonesia. The Japan Visa Application Centre in Indonesia is opened from 9:00 to 17:00. It is not required to visit the centre early to collect the token number. Kindly note that priority will be given to pre-booked applicants. To avoid long waiting time, we recommend you make an appointment in advance.

Prepare Documents

  1. Please make sure the application form and all the necessary documents are complete and valid. An incomplete application will not be accepted and processed.
  2. Passport (with more than 2 blank pages and with re-entry permit to Indonesia. Please present your old passports, if any).
  3. Completed Application Form per applicant. For the part for signature, it must be signed by the applicant (Same signature as the passport’s signature).
  4. Erasable pens are prohibited for use on application form and official documents.
  5. One color photograph taken within the last 6 months (The photo must be 4.5 cm x 4.5 cm with plain background).
  6. Submit the required documents. The duration of visa processing may vary if the applicant’s documents are incomplete, or he/she is requested to submit additional documents, or our consulate has to make inquiries to the Ministry of Foreign Affairs in Tokyo. Please note that it is possible that a visa may not be issued even though all the necessary documents are submitted.
  7. Prepare the visa fee and the service fee in cash.
  8. Visa will not be granted if counterfeit or forged documents are submitted. However, the provision of satisfactory documents does not guarantee the issuance of a visa.
  9. The Embassy of Japan in Indonesia will keep all documents submitted to us. If certain original documents need to be returned, please inform the staff and submit photocopies.

To the applicants who wished apply with proxy person

It is require applicant himself/herself to visit visa centre to apply visa directly in general rule. However, in cases where it falls under any of the following case, or when applying for a batch by a company / organization etc, their representative (staff of company /relatives) can apply on behalf of the principal.

  1. Under 16 year-old junior, over 60 year-old senior, or person with disability who has difficulty to appear to lodged the application himself/herself.
  2. Applicant who apply visa through a registered (with Japan embassy) travel agency.

In addition to the complete set of application documents, the following documents need to be prepared, unless you apply through a registered (by embassy of Japan) travel agency.

  1. A representative from company: ID of the representative (photocopy) and the letter of attorney signed by applicant himself/herself.
  2. A relatives of applicant : ID of the representative (photocopy) and a Certificate which proves the relation with principle (photocopy)

Note; Even if application is submitted by proxy person, applicant himself/herself must sign on application form, unless person have specific reason such as under age or with disability.

For Customer visit to Japan Visa Application Centre

Read the security regulation notice before you visit the Visa application centre.

Visit the website page Contact Us and Public Holiday / Closure to know the address, office hours and holidays.


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