Frequently Asked Questions

GENERAL FAQ

  • Is it mandatory for me to appear in person if I am applying for a short term visa?

    If you apply for a Schengen visa for the first time, then you need to appear in person in order to submit biometric data. In case you have given biometric data already at a previous visa application in the last 59 months then personal appearance is not requested. In case your biometric data cannot be retrieved from the system, you might be called in to give your biometrics again.

    Please note that at any stage during the processing of a visa application, the embassy reserves the right to ask for a personal appearance.

  • How can I apply for a long stay visa?

    Decisions about long stay visa applications are made by the Immigration and Naturalization services in the Netherlands. Please visit https://ind.nl/en for detailed information about the application process.

  • Do I need an appointment to submit my visa application at a VFS Visa Application Centre?

    Visa applications can only be submitted if you have made an appointment. You are strongly advised to schedule the appointment for your visa application well in advance on the travel date so that your application is submitted at VFS at least 3 to 4 weeks before the travel date but no earlier than three (3) months prior to your departure to the Netherlands.

    Please note that from the 2nd of July 2018 onwards, applicants are required to pay the VFS service fee and convenience fee INR 160/- (for provision of multiple modes of payment) online when booking the appointment; the requested appointment will only be confirmed once payment has been received. Pre-payment of the service fee can be done via a secured online payment portal using VISA or Mastercard credit or debit card. Once payment has been made, your appointment will be confirmed and you will receive a confirmation e-mail via the e-mail address that you provided. The fees are in principle non-refundable, even if you do not attend your appointment.

    Please note that the following applicants are exempted from the need to make an appointment for submission of their application (and therefore are also exempted from pre-payment if the service fees):

    • applicants for a business visa employed at an organisation registered at the Netherlands Embassy in New Delhi as being eligible for Orange Carpet facilitation;
    • seafarers;
    • applicants with a diplomatic or official passport who are part of official delegations.

    These applicants are allowed to visit the visa application centre any weekday (Monday to Friday except on public holidays) during the designated times to submit their application and to pay both the service fee and the visa fee.

  • How does the prepayment of the VFS Service fee work and why is it necessary?

    By introducing the pre-payment of VFS Service Fees, we will reduce the number of no-shows. This will deliver a streamlined application process and it will help cut unnecessary waiting time for an appointment and/or at the VAC. It will also be a safer system for both customers and staff as it reduces the risk associated with handling large amounts of cash during the visa application process.

    During the process of making an appointment, you will be asked to make an online pre-payment of the VFS Service Fee and convenience fee (for provision of multiple modes of payment) via a secured payment portal, using either a VISA or Mastercard credit or debit card. Once payment has been made, your requested appointment will be confirmed.

    The prepayment is only applicable for the VFS Service fee and the convenience fee. The visa fee only needs to be paid when you submit your applications and can be paid directly at the visa application centre.

    Please note before making an appointment that your visa application must be lodged at the Embassy/Consulate or visa application centre of the country which constitutes the MAIN destination of your visit(s) in terms of purpose or the length of stay. In other words, please only make an appointment at the VFS visa application centre of the Netherlands if the Netherlands is your main destination in terms of purpose or length of stay.

  • I have decided to cancel/ not to attend my appointment. Can I get a refund?

    We request that if you are unable to attend your original appointment, you reschedule the appointment as soon as possible. Rescheduling your appointment is possible via VFS appointment system. If you cancel your appointment or do not attend your appointment, a refund of the VFS Service fee will only be given in exceptional situations such as hospitalization. If you believe that you are entitled to a refund of the VFS Service Fee, you can contact VFS via the call centre at +022-67866007 or email at infonorth.nlin@vfshelpline.com or infosouth.nlin@vfshelpline.com to explain why you were unable to attend the appointment and to request a refund. You may be asked to provide documents that support why you were unable to attend the appointment. If a refund of the VFS Service Fee is justified, we will process your refund fee within 14 working days after we received your request and bank details data.

  • I wish to reschedule my appointment. Till when can I do so?

    Rescheduling your appointment is possible via de VFS appointment system. You can reschedule your appointment up to 48 hours before your original appointment. Please note as well that you can only reschedule your appointment once.

  • What payment options are available for payment of the service fees?

    Both debit and credit cards can be used via the payment gateway. The card will have to be Visa or MasterCard branded.

  • Will paying online by credit/debit card be more expensive than paying by cash due to card handling/processing fees?

    Convenience Fee of INR 160/- is applicable for all modes of payment

  • Am I able to use a third party to make payment online on my behalf?

    Applicants can have their sponsor make the online payment on their behalf.

FAQ SCHENGEN VISA

  • My passport is valid for another four months; I want to travel to the Netherlands for a period of three months. Can I apply with this passport?

    No. Your passport has to be valid for another three months after the date of your return to your country of residence.

  • My passport is nearly full, only one blank page left. Can I travel with a passport like that?

    No. To apply for a visa two blank leaves in the passport are required.

  • My passport was issued in 2005 and is valid till 2020; can I apply for a visa with this passport?

    No, you have to apply for a fresh passport as this passport is valid for more than 10 years.

  • Where can I lodge my application?

    You can lodge your application at one of the Visa Application Centers of VFS. It is also possible to lodge your application at the embassy of the country of your destination.

  • I am an Afghan passport holder and residing in Afghanistan. Can I apply for a short stay visa with the Netherlands embassy in New Delhi?

    Yes. However, the process will take 15 days as consultation with other Schengen Embassies is required.

  • I have a new passport, but I still have a valid visa in my old passport, can I travel to the Netherlands using this old passport?

    Yes. You take both your old and new passport when you travel

  • What is the validity of an invitation letter?

    The validity of the invitation letter is for three months from the date of issue but the duration should be valid at the time of submission of application.

  • If an applicant has received the visa on the invitation letter and his visa validity has expired, can he again submit that invitation letter when reapplying for a visa?

    No. A new file with new supporting documents will need to be submitted.

  • If an applicant is studying in the US and is in India for the past month on a vacation, can he/she apply for a Netherlands visa in India?

    Yes. But applicant has to provide the reason why he/she wishes to apply in India rather than in the country of residence. He/she also needs to provide his/her leave details of the school/college/organization he/she is associated with in the US.

  • A seaman wants to apply for a visa, will go and join his ship in Hamburg, Germany but ship is owned by Dutch company and he has contract from Dutch company. Does he have to submit with the Dutch Embassy or the German Embassy?

    The seaman is boarding the ship in Germany hence he will apply for a visa at the German Embassy, irrrespective of the contract or the flag under which the ship is sailing.

  • When someone has received a visa for one year based on his business contacts, can he still use the same visa to go on a holiday to Netherlands? Or does he have to apply for a new tourist visa?

    Once issued with a Schengen visa either for tourist or business purpose it can be used for travel for both the purposes. However, the applicant needs to carry documents in support of his trip which he might have to produce at Immigration when entering into the Schengen territory.

  • Applicant returns from a stay of 90 days in the Netherlands and wants to return again in one month, can he/she apply?

    Applicants who have returned after 90 days in the Netherlands are eligible to travel again only after a period of three months. The next travel date has to be 90 days after his/her return from Schengen. The reason for this is that one can only stay a maximum of 90 days per 180 days in Schengen.

  • Is insurance a mandatory requirement? If yes, what would have to be the coverage? Who are the authorized insurance agents?

    Insurance is mandatory. The repatriation amount is 30,000 euro. Refer to the authorized insurance agents list: click here

  •  I am 76 years old. I do not fall under any of the categories mentioned. Which insurance cover should I take?

    The embassy only accepts insurance from the certified insurance companies. It is the responsibility of the applicant to take an insurance cover from any of the certified insurance agent mentioned on the VFS website.

  • Can a child travel by him/herself into a Schengen country?

    Yes a child can travel by himself but he/she needs to have a No Objection certificate (NOC) signed by both the parents /guardians and school. The birth certificate with both parents name should be included in the visa file as well as copies of the passports of the parents. In case one parent travels along with the child, an NOC from the other parent is mandatory.

  • Do applicants have to bring a confirmed and paid e-ticket?

    The Embassy of the Netherlands only requires PNR or Airline reservation. Confirmed and paid tickets are not required.

  • What’s a No Objection Certificate? And when is it required?

    No Objection certificate is required for the following categories

    • Children under the age of 18 needs to have it from both the parents.
    • In case of one parent traveling along with the child, NOC from the other parent is mandatory.
    • An employee working with an organization needs to have a NOC or a leave sanction details from the concerned department /office
  • Why is the validity of visa mentioned as one year whereas the period of stay is only 90 days. How do I interpret this?

    Validity of visa denotes time period during which a traveler can use the visa. Period of stay denotes amount of time the traveler can stay in Schengen.

  • Is there any separate fee charged for urgent applications. If yes, how much?

    No, there is no separate fee. All applications in general take a maximum of 15 calendar days to process. You can check the status of your application via the VFS website.

  • I am staying in Hyderabad. Which VFS Centre should I approach?

    You may choose any VFS Centre geographically convenient to you or as per your own convenience.

  • Can an application be submitted for a trip the applicant is planning four months from today?

    No an application can only be submitted within three months of travel date to Schengen territory

  • The applicant plans to go to several Schengen countries but will start in the Netherlands, would that not be the reason why he should submit with the Netherlands embassy?

    If you want to visit more than one country in the Schengen Area, you should submit your application to the embassy or consulate of the Schengen country associated with your main purpose of travel. For example, if you plan to visit the Netherlands for Business and then travel to another country for tourism, the main purpose of travel is business and you should submit at the Netherlands.

    If your main purpose of travel is the same for more than one country, for example a holiday, submit your visa application to the embassy or consulate of the country you plan to stay in the longest.

    If you plan to spend an equal amount of time in each Schengen country, submit your visa application to the embassy or consulate of the country you intend to visit first.

  • The applicant has an invitation by a Dutch company but will attend a seminar in Germany, which is paid by the Dutch company, should the application be accepted?

    As the seminar is happening in Germany irrespective of the company having a Dutch origin, the visa application will be filled for German Schengen visa.

  • Applicant is changing flights at Schiphol airport but not stepping outside the airport premises. Should he/she apply for an airport transit visa?

    Applicant needs to apply for a transit visa only if he / she holds a nationality of countries requiring a transit visa. Indian nationals do not require a transit visa. Nepalese nationals do need an airport transit visa.

  • Bank statements to show financial means, should these be for six months or for three months?

    Recent bank statements are required for three months only.

  • How long does it take for the Embassy to process the visa application?

    The processing of a visa application takes maximum 15 calendar days, unless your application is subject to verification. Then this period may be extended to 30 or 60 day.

  • I just heard from my company that I have to travel next week; however the website states that the embassy takes 15 calendar days to process an application. Will my application be accepted and will I get my visa on time?

    We will accept the application but the responsibility lies with the applicant. Please note that in general the embassy takes a maximum of 15 calendar days.

FAQ CARIBBEAN VISA


(Aruba, Curacao and St. Maarten and for the Dutch Caribbean Islands Bonaire, St. Eustasius and Saba.)

  • Are biometrics required for Caribbean visa?

    No.

  • I have a valid multiple entry Schengen visa, do I need a Caribbean visa?

    No, since beginning of 2015 no Caribbean visa is necessary when you have a valid multiple entry Schengen visa.

  • I travel often to the US and have a multiple US visa valid for 10 years, do I need a Caribbean visa?

    Indian nationals holding a valid multiple-entry visa for the US and/or Canada are exempted from requiring a Caribbean visa.

  • I have a valid UK visa. Am I exempted?

    Holders of a valid multiple-entry visa and valid residence permit for the United Kingdom and Ireland are exempted from requiring a Caribbean visa.

  • Are there different visa for all the separate islands?

    No, there is only one type of visa. The standard visa is a multiple entry visa and in most cases is valid for all the Caribbean parts of the Kingdom of the Netherlands. Only when a territorial limitation is necessary, the visa issued may be valid for only certain Caribbean islands.

  • Can I also enter the Netherlands in Europe with this Caribbean visa?

    No. For the Netherlands you need a Schengen visa.

  • What period of stay is allowed with the Caribbean visa?

    A Caribbean short-stay visa is generally valid for 6 months. It is a multiple-entry visa, which means that you can use it more than once. The visa lets you stay in the Caribbean parts of the Kingdom for up to 90 days in a 180-day period.

  • I have travelled during the last year to the Caribbean and have been there in total 90 days. When can I apply for a new visa?

    A Caribbean visa generally lets you stay in the Caribbean parts of the Kingdom of the Netherlands for a maximum of 90 days per 180 days. Therefore, if your last trip of 90 days to the Caribbean was at least 3 months ago, you can apply for a new visa. .

  • I have used my Caribbean visa recently and stayed in Curacao for 30 days, but my visa is still valid. Can I return again to Curacao during this calendar year?

    If you return within the 6 month validity of your visa, a return to Curacao is possible. A Caribbean visa is generally valid for 6 months and is a multiple-entry visa.

  • Can I go from one island to the other without having to show my passport at immigration officers?

    No. The Caribbean visa is issued for the stated purpose/purposes of travel. At every border control, you must be able to show that you satisfy all requirements for your purpose of travel in the Caribbean country in question. If you do not, you may be refused entry.

  • If I change flights at one of the international airports in the Caribbean parts of the Kingdom of the Netherlands, do I have to have a transit visa?

    No , there are no transit visas or airport transit visas required for Aruba, Curacao, St. Maarten or the Caribbean Netherlands, if you transit between 7:00 and 23:00 in Aruba, within the same calendar day within St Maarten or transit within 48 hours in Bonaire, Curacao, St Eustasius or Saba. If you are a cruise ship passenger, a transit visa is not requires if you stay in port for 48 hours or less (exception is Aruba where the maximum is 24 hour or less).

  • Can a visa be extended or changed?

    No. Once you have used the visa to enter one of the countries of the Kingdom in the Caribbean, you can no longer extend or change the visa. The competent authority in the country where you are staying is, however, authorized to cancel a visa, declare it invalid or curtail it, for example in the case of misuse.

  • Where can I apply for a Caribbean visa?

    As with an appointment for submission of a Schengen visa application, submission of a Caribbean visa application requires you to make an appointment at VFS. In order to confirm your appointment, pre-payment of the service fee via online banking or credit card is required. Once payment has been made, your appointment will be confirmed and you will receive a confirmation e-mail via the e-mail address that you provided. Once your application has been submitted at VFS, VFS will forward your application to the embassy of the Kingdom of the Netherlands in New Delhi.

  • Where do I find the form?

    Complete the online Caribbean visa application form, print it out and take it to your appointment. It is mandatory to use this form to apply for a Caribbean Visa.

    The portal will guide you through the application questions and will make sure you do not forget to enter any necessary values.

  • Can I submit my application at VFS four months before I plan my travel?

    No you can only submit your application 3 months before your planned travel.

  • Is it correct that the required coverage of the travel insurance is $ 15,000 and not € 30,000 as is required for Schengen visa?

    Yes required coverage is minimum of $ 15,000.

  • What are the application requirements?

    Your application form must be completed in full and signed, and must at least be accompanied by:

    • a recent passport photograph, in color, that satisfies prevailing international standards on size and composition;
    • proof of reservation for the journey (return ticket);
    • proof of a hotel reservation, if you are staying in a hotel or apartment;
    • a valid travel document (e.g. passport) valid at least three months beyond the validity of the visa;
    • a copy of the travel document’s personal details page;
    • A guarantor’s declaration if your purpose of travel is a family visit or if you are travelling to the country concerned at the invitation of a resident, organization or other body.
    • proof of sufficient means of support;
    • if you are not a national of the country in which you are resident, a copy of your valid residence permit;
    • Valid health insurance or travel insurance (including medical coverage) providing cover of at least 15,000 US dollars.

    There may be extra requirements depending on your purpose of travel. For more information, contact the Dutch embassy in your country of residence.

  • How long does it take to get a visa?

    Visa applications are usually processed within ten (10) days, but processing times can differ depending on where you submit the application (in Delhi or at some of the other VFS centers), the purpose of travel or personal circumstances. It’s always advisable to apply for a visa well before your trip.

  • What is the cost of a visa application?

    When applying for a visa you will need to pay a fee upon submission of your application for your visa application to be processed. Processing your application involves costs, whether you are issued with a visa or not. In other words, paying the visa fee does not guarantee that you will be granted a visa, but it is required to initiate the visa application procedure. VFS will have the current price information and information can be found on the website of the Embassy:https://www.netherlandsandyou.nl/travel-and-residence/consular-fees/india. In addition to the visa fees you will also have to pay a service fee to VFS. Please note that as of the 2nd of July 2018, you are required to pay the Service Fee via online banking or a credit card payment when making the appointment; Only when payment has been received, will you receive a confirmation letter for your appointment.  

  • What if my visa application is refused?

    If your application is refused, the embassy will send you a written notification stating the grounds for the refusal. It will also tell you whether there are any legal remedies against the refusal, such as an objection or application for judicial review. If this is the case, the notification will also state the competent authority to which you should appeal and the time limit for doing so.

  • Where can I get more information about applying for a visa?

    You can find more information on the website https://www.netherlandsandyou.nl/.