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Minors

Overview

Every applicant, including children/infants, has to submit his/her Schengen visa application in person and by appointment only on their appointment date, which needs to be booked online (see Schedule an Appointment) by the applicant.

For Non EU citizens who are not sure whether a Schengen visa is required to travel to the Schengen Area, please click Do I need a visa? to find out.

Minors are applicants who haven’t reached the age of 18 years when submitting a Schengen visa application (Tourist, Visitor Family/Friends, EEA/EU and Swiss national family member or Airport Transit).

Therefore each minor MUST provide the following additional documents:

  1. Child’s unabridged/full birth certificate showing both biological parents their names
  2. Written consent (signed and dated) of mother and father mentioned on the child’s birth certificate
  3. Copy of both parents their passport’s Bio page and signature page, if signature is not on Bio page
  4. In case the parents are divorced or one of the parents has deceased, then respectively the court order confirming one parent’s sole custody or the deceased parent’s death certificate.
  5. In case a guardian has been appointed by the parents, then the guardianship letter and the guardian’s passport’s Bio page and signature page, if signature is not on Bio page

Due to European legislation regarding protection of children/minors, it has to be emphasised that Minors, who are not providing all the required documents, may not be granted a Schengen visa.

Applicable visa fee for minors varies in 3 age groups:

  1. Minors under 6 years old: Gratis
  2. Minors 6 years old but just not 12 years old: Reduced visa fee
  3. Minors 12 years old and more: Full visa fee

Eligibility

Applicant must at least meet the following criteria in order to be eligible to submit a Schengen visa application:

  1. holding a valid passport/travel document
  2. holding a valid UK residence permit. In case applicant holds a short stay visa for the UK, a C type visa (see example here), then applicant can also apply for a Schengen visa; however the minimum processing time may be considerably longer than the regular 2-weeks minimum processing time
  3. applying for a short stay visa: Tourist (including Minors), Visitor Family/Friends, Business, EEA/EU and Swiss national family member or Airport Transit

Visa Fees

Visa Category Visa fee (in Euro) Visa fee (in GBP) VFS Service fee (in GBP)
Tourism/Visitor Family & Friends/Conference 60.00 56.00 14.32
Orange Carpet 60.00 56.00 14.32
Airport Transit 60.00 56.00 14.32
Return Visa 60.00 56.00 14.32
EU/EEA and Swiss national family member 0 0 14.32
Children less than 6 years old 0 0 14.32
Children between 6 and 12 years old 35.00 32.50 14.32
Nationals of countries with a visa facilitation agreement with the European Union: Armenia, Azerbaijan, Bosnia – Herzegovina, Cape Verde, Georgia, Macedonia, Montenegro, Russian Federation, Serbia and Ukraine 35.00 32.50 14.32
EXEMPTION VISA FEES - - -
Organised groups of school pupils/students accompanied by teachers on study/educational trip; only applicable if applicants have a formal invitation from an educational institution in the Netherlands. 0 0 14.32
(scientific) researchers from third countries 0 0 14.32
Representatives of non-profit organisations (up to 25 years old) actively participating in conferences/events (sports, cultural or educational) organised by non-profit organisations. 0 0 14.32

Applicable visa fee, in Pound Sterling (£), is as per the current exchange rate and may be subject to change without notice.

VFS service fee (inclusive of VAT) is charged per visa application, in addition to the applicable visa fee.

All fees can be paid by cash (except in Manchester and Edinburgh), Credit/Debit card or Postal Orders in the name of “Netherlands Visa Application Centre”.

Cheque payments and direct bank transfers are not accepted.

All fees are non-refundable.

Documents Required

The list of documents below is not an exhaustive list of documents and the applicant can always be asked to provide additional information/documents, if desired by the Mission.

Both the standard and the supporting documentation have to be recent, i.e. not older than 1 month, and need to be provided for every Schengen visa application.

Applicants always have to bring and present their original documents, but they only need to submit photocopies of the same; unless the requirements specify that an original document has to be submitted.

Before gathering the required documents mentioned below, applicants are advised to read the requirements under Overview (see here) in order to ensure they are entitled to apply for the chosen visa category.

  1. STANDARD DOCUMENTATION FOR SCHENGEN VISA APPLICATION
    1. Visa application form (original) (see here) Must be signed by both parents in all required fields. (Mandatory for all visa categories)

      • Complete the online Schengen visa application form, print it out and take it to your appointment. It is strongly recommended to complete the form using the online portal instead of the paper format.
      • The portal will guide you through the application questions and will make sure you do not forget to enter any necessary values.
    2. Passport (original and photocopy)
    3. Signed passport, at least 2 blank pages for visa purposes, must be valid for at least 90 days beyond the return date of the trip to the Schengen Area and has to be issued within the last 10 years on the day of leaving the Schengen Area.

      Extended passport may still be valid, but when older than 10 years the passport is no longer acceptable; in that case applicant first needs to apply for a new passport.

      Photocopies of the cover and holder page of the passport as well as copy of all used pages must be provided;  in case the previous Schengen visas are endorsed in an old passport, then the old passport should also be presented with the visa application.

    4. UK Residence permit (original and photocopy)
    5. UK Residence permit, endorsed in the passport or issued as a Biometrics card, must be valid for at least 90 days beyond the return date of the trip to the Schengen Area; C type visitor visa (see here) is also acceptable, however the minimum processing time may be considerably longer than the regular 2-weeks minimum processing time.

    6. Photograph (original) (see here)
    Every minor, irrespective of the visa category applying for, has also to provide the following documents as part of the Standard Documentation:

    1. Birth certificate ( original and photocopy)

      Unabridged birth certificate showing biological parents their names; if not in English or Dutch, then translation by a certified translator in the UK is also required

    2. Consent of both parents

      Both biological parents need to give their written consent (signed & dated) for the minor to travel

    3. Parents passports (copy)
    4. Proof of sole custody (in case of a single parent): in case parents have divorced or one of the parents has deceased, then the same has to be demonstrated by court/residence order (original to be seen) or death certificate (original to be seen)
  2. SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION
  3. In case the minor is applying for ALL VISA CATEGORIES EXCEPT EEA/EU AND SWISS NATIONAL FAMILY MEMBER.

    1. Proof of current occupation
      1. Student letter  (original): recent (less than 1 month old), signed, UK school/college/university letter (addressed to the Mission, name and position of the signee and confirming applicant’s enrolment)
    2. Proof of funds (from 1 parent)
      1. a. Latest 3 months UK bank statements showing applicant’s name, address and an end balance dated within the last month on the visa application submission date; balance needs to show a minimum amount of £ 30.00/day of stay in the Schengen Area + outstanding accommodation and travel fees (alternatively online bank account printouts are also accepted). Also need to provide the same parent`s employment letter AND same parent`s payslips for the last 3 months needed
      2. Travellers’ cheques covering the same amount as explained under a.
    3. Proof of travel (airplane, train, boat, coach, (hired) car)

      1. Reserved return travel tickets: mentioning applicant’s name and travel dates to & from the Schengen Area
      2. When travelling by car: car registration, car insurance, return travel tickets (ferry or Eurotunnel) mentioning the car’s registration number and driver’s driving licence. If applicant is not the driver, then driver’s cover letter (signed & dated) confirming joint travel with applicant and travel dates need to be provided too.

      When travel tickets have been paid through travel agency, then a receipt, an invoice or a payment confirmation is also required.

    4. Proof of accommodation

      1. Reserved accommodation (hotel, hostel, camping,…) reservation mentioning applicant’s name, travel dates and accommodation address details.

        If the applicant’s name is not mentioned on the accommodation reservation, then a joint travel confirmation letter, signed and dated by the person whose name is on the reservation, must also be provided along with a photocopy of that same person’s passport/ID card + passport signature page, if signature is not on passport’s bio page.  

        When accommodation is reserved for a group, then a list with the names of the group members will also be required; alternatively the group members their names may also be mentioned on the travel ticket.

      2. Accommodation provided by family/friends in the Netherlands: applicant’s host’s recent and duly completed form ‘Bewijs van garantstelling en/of logiesverstrekking’ – to be obtained from host’s local Town Hall - is required, along with a copy of host’s passport’s bio page + host’s permit of stay in the Netherlands, if host is non EU citizen.

    5. Travel insurance (all-risk medical travel insurance)

      The travel insurance – clearly showing the applicant’s name - has to be valid throughout the complete territory of the Schengen Area and must cover the entire period of the applicant’s intended stay in the Schengen Area; the minimum coverage for medical emergency and repatriation (in case of death clause included) must be 30.000 €.

      In case the minor is applying for EEA/EU AND SWISS NATIONAL FAMILY MEMBER

        1. EEA/EU and Swiss nationals passport or ID card (original to be seen)
        2. Proof of relation to EEA/EU and Swiss national: marriage/birth certificate (original to be seen), if not in English, then translation by a certified translator in the UK of the same is required  
        3. Proof of joint travel (airplane, train, boat, coach, (hired) car)

          Confirmed return travel tickets: mentioning both applicant’s and EEA/EU and Swiss national family member’s names and travel dates to & from the Schengen Area

          When travelling by car: car registration, car insurance, return travel tickets (ferry or Eurotunnel) mentioning the car’s registration number and driver’s driving licence. If applicant is not the driver, then driver’s cover letter (signed & dated) confirming joint travel with applicant and travel dates need to be provided too.

        When travel tickets have been paid through travel agency, then a receipt, an invoice or a payment confirmation is also required.

Photo Specifications

photo

Please provide one recent colour photograph (not more than 6 months old) of yourself, meeting the following requirements:

  • Taken against a light (white or off-white) background so that features are distinguishable and contrast against the background.
  • Clear quality and with the face in focus
  • Full face: non-smiling, no sunglasses, no hat/cap or any head covering, unless the applicant wears such items because of his/her religious belief or ethnic background
  • Printed on normal photographic paper (camera print)
  • Photograph attached (paper clipped) to the Visa Application Form

If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.

Processing Time

Every applicant can submit his/her Schengen visa application up to 3 months before the intended travel date to the Schengen Area.

The minimum processing time of a visa application is 15 calendar days. Applicants are advised to leave enough time between the appointment date and travel date to have their visa application processed. No guarantees can be given on the visa application’s return date as delays may occur.

In order to avoid any delays in the visa application process, it is paramount that the visa application is complete and its documents submitted are as per the Mission’s requirements (see Documents Required for the different visa categories).

Applicants also need to be aware that, especially during busy season around Easter, Summer holidays (July and August) and Christmas, the appointments (see Schedule an Appointment) are being booked very quickly as the Mission only processes a fixed amount of visa applications on a daily basis.

Furthermore applicants need to consider that VFS/Mission’s closures and holidays (see Public Holidays/Closures) may extend the visa application processing time.

Therefore VFS recommends all applicants:

  1. to book their appointment as soon as they know they’ll be travelling
  2. to ensure that their visa application’s documentation meets the Mission’s requirements
  3. to leave enough processing time for the Mission

Applicants submitting their visa application in our satellite centre in Manchester need to calculate 2 extra days to their minimum processing time as their visa application will first be dispatched to the VFS London office, from where it is forwarded to the Mission in London the following day.

The Mission may always request for additional information/documents or invite applicants for an interview during the visa application process and this may cause delays in the visa process, which applicants accept responsibility for.

Application Form

For the Netherlands every applicant needs to provide a signed printout from an online Schengen visa application form (VAF).

Therefore each applicant first needs to duly complete and print the online Schengen visa application form as follows:

  1. Click Schengen Visa Application form

    • Complete the online Schengen visa application form, print it out and take it to your appointment. It is strongly recommended to complete the form using the online portal instead of the paper format.
    • The portal will guide you through the application questions and will make sure you do not forget to enter any necessary values.
  2. Duly complete the online visa application form (as per the passport’s details)
  3. Select File in Menu bar
  4. Select Print & confirm Printing

Once the completed online Schengen visa application form has been printed, then applicant needs to finish the remaining steps:

  1. Sign the completed visa application form in the designated places (1st signature at no.37, 2nd signature right under the disclaimer at the end of the VAF)
  2. Bring the signed visa application form with the supporting documents on his/her appointment day (see Schedule an Appointment).