Every applicant, including children/infants, has to submit his/her Schengen visa application in person and by appointment only on their appointment date, which needs to be booked online (see Schedule an Appointment) by the applicant.
For Non EU citizens who are not sure whether a Schengen visa is required to travel to the Schengen Area, please click Do I need a visa? to find out.
Applicants, who intend to travel purely for tourist purposes, i.e. visiting for leisure, recreation or sightseeing, and provide for their own accommodation (hotel, hostel, B&B, camping, …) need to apply as Tourist.
Applicant must at least meet the following criteria in order to be eligible to submit a Schengen visa application:
- holding a valid passport/travel document
- holding a valid UK residence permit. In case applicant holds a short stay visa for the UK, a C type visa (see example here), then applicant can also apply for a Schengen visa; however the minimum processing time may be considerably longer than regular 2-weeks minimum processing time
- applying for a short stay visa: Tourist (including Minors), Visitor Family/Friends, Business, EEA/EU and Swiss national family member or Airport Transit
Please note that VFS Global offers an additional optional service for visa applicants in United Kingdom. VFS Charges an extra service fee for this service, to be paid by the applicant.
- For the official visa fees charged by the Dutch government, click here.
VFS service charge:
Apart from the visa fee, VFS service charge in GBP 14.32 (for submission with biometrics) inclusive of VAT per application will be levied for applicants applying at the visa application centre.
- All fees can be paid by cash (except in Manchester and Edinburgh), Credit/Debit card or Postal Orders in the name of “Netherlands Visa Application Centre”.
- Cheque payments and direct bank transfers are not accepted.
- All fees are non-refundable.
The list of documents below is not an exhaustive list of documents and the applicant can always be asked to provide additional information/documents, if desired by the Mission.
Both the standard and the supporting documentation have to be recent, i.e. not older than 1 month, and need to be provided for every Schengen visa application.
Applicants always have to bring and present their original documents, but they only need to submit photocopies of the same; unless the requirements specify that an original document has to be submitted.
Before gathering the required documents mentioned below, applicants are advised to read the requirements under Overview (see here) in order to ensure they are entitled to apply for the chosen visa category.
For Minors, please click here.
- STANDARD DOCUMENTATION FOR SCHENGEN VISA APPLICATION
Visa application form (original) (see here)
- Complete the online Schengen visa application form, print it out and take it to your appointment. It is strongly recommended to complete the form using the online portal instead of the paper format.
- The portal will guide you through the application questions and will make sure you do not forget to enter any necessary values.
Passport (original and photocopy)
Signed passport, at least 2 blank pages for visa purposes, must be valid for at least 90 days beyond the return date of the trip to the Schengen Area and has to be issued within the last 10 years on the day of leaving the Schengen Area.
Extended passport may still be valid, but when older than 10 years the passport is no longer acceptable; in that case applicant first needs to apply for a new passport.
Photocopies of the cover and holder page of the passport as well as copy of all used pages must be provided. In case the previous Schengen visas are endorsed in an old passport, then the old passport should also be presented with the visa application.
UK Residence permit (original and photocopy)
UK Residence permit, endorsed in the passport or issued as a Biometrics card, must be valid for at least 90 days beyond the return date of the trip to the Schengen Area; C type visitor visa (see here) is also acceptable, however the minimum processing time may be considerably longer than the regular 2-weeks minimum processing time.
- Photograph (original) (see here)
- SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION
- Proof of current occupation
- Employer letter (original): recent (less than 3 month old), signed, headed letter (addressed to the Mission, name and position of the signee and confirming applicant’s employment) AND last 3 months payslips
- Student letter (original): recent (less than 3 month old), signed, UK school/college/university letter (addressed to the Mission, name and position of the signee and confirming applicant’s enrolment)
- Self- employment letter (original): recent (less than 3 month old), signed, headed letter (addressed to the Mission, name and position of the signee and confirming applicant’s self-employment) and obtained from (if applicable):
- applicant’s accountant: when applicant’s company’s accountancy is done by an external/independent accountant
- solicitor: when applicant’s company has been registered by a solicitor
- bank manager: when applicant’s company has a business bank account
- Companies House: Certificate of Incorporation received upon registering business: if applicant’s name is not mentioned on certificate, then additional proof demonstrating connection applicant – company should be provided
- Receiving Benefits: recent original letter obtained from local Jobcentre or Pension Service
- Housewife/man (only applicable to married couples): applicant’s may be sponsored by their spouse/registered partner; in these cases the following needs to be provided:
- marriage certificate (original + copy): when this document was issued outside the EU and is not in English or Dutch, then it should be translated by a certified translator in the UK
- spouse/registered partner’s passport (original + copy)
- spouse/registered partner’s proof of occupation (as in B.1.a, b or c)
- spouse/registered partner’s proof of funds
- spouse/registered partner’s cover letter (signed & dated) confirming sponsorship
- Proof of funds
- Latest 3 months UK current account bank statements showing applicant’s name, address and an end balance dated within the last month on the visa application submission date; balance needs to show a minimum amount of £ 30.00/day of stay in the Schengen Area + outstanding accommodation and travel fees (alternatively online bank account printouts are also accepted).
- Travellers’ cheques covering the same amount as explained under a.
- Proof of travel (airplane, train, boat, coach, (hired) car)
- Reserved return travel tickets: mentioning applicant’s name and travel dates to & from the Schengen Area
- When travelling by car: car registration, car insurance, return travel tickets (ferry or Eurotunnel) mentioning the car’s registration number and driver’s driving licence. If applicant is not the driver, then driver’s cover letter (signed & dated) confirming joint travel with applicant and travel dates need to be provided too.
- Proof of accommodation
Reserved accommodation (hotel, hostel, camping,…) reservation mentioning applicant’s name, travel dates and accommodation address details.
If the applicant’s name is not mentioned on the accommodation reservation, then a joint travel confirmation letter, signed and dated by the person whose name is on the reservation, must also be provided along with a photocopy of that same person’s passport/ID card + passport signature page, if signature is not on passport’s bio page.
When accommodation is reserved for a group, then a list with the names of the group members will also be required; alternatively the group members their names may also be mentioned on the travel ticket.
- Travel insurance (all-risk medical travel insurance)
The travel insurance – clearly showing the applicant’s name - has to be valid throughout the complete territory of the Schengen Area and must cover the entire period of the applicant’s intended stay in the Schengen Area; the minimum coverage for medical emergency and repatriation (in case of death clause included) must be 30.000 €.
- Proof of current occupation
Please provide one recent colour photograph (not more than 6 months old) of yourself, meeting the following requirements:
- Taken against a light (white or off-white) background so that features are distinguishable and contrast against the background.
- Clear quality and with the face in focus
- Full face: non-smiling, no sunglasses, no hat/cap or any head covering, unless the applicant wears such items because of his/her religious belief or ethnic background
- Printed on normal photographic paper (camera print)
- Photograph attached (paper clipped) to the Visa Application Form
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.
Every applicant can submit his/her Schengen visa application up to 6 months before the intended travel date to the Schengen Area.
The minimum processing time of a visa application is 15 calendar days. Applicants are advised to leave enough time between the appointment date and travel date to have their visa application processed. No guarantees can be given on the visa application’s return date as delays may occur.
For certain nationalities (see list here) the visa application needs consultation from the other Schengen countries and therefore the minimum processing time takes 3 weeks.
In order to avoid any delays in the visa application process, it is paramount that the visa application is complete and its documents submitted are as per the Mission’s requirements (see Documents Required for the different visa categories).
Applicants also need to be aware that, especially during busy season around Easter, Summer holidays (July and August) and Christmas and New Year’s period the appointments (see Schedule an Appointment) are being booked very quickly as the Mission only processes a fixed amount of visa applications on a daily basis.
Furthermore applicants need to consider that VFS/Mission’s closures and holidays (see Public Holidays/Closures) may extend the visa application processing time.
Therefore VFS recommends all applicants:
- to book their appointment as soon as they know they’ll be travelling
- to ensure that their visa application’s documentation meets the Mission’s requirements
- to leave enough processing time for the Mission
Applicants submitting their visa application in our satellite centre in Manchester or Edinburgh need to calculate 2 extra days to their minimum processing time as their visa application will first be dispatched to the VFS London office, from where it is forwarded to the Mission in London the following day.
The Mission may always request for additional information/documents or invite applicants for an interview during the visa application process and this may cause delays in the visa process, which applicants accept responsibility for.
For the Netherlands every applicant needs to provide a signed printout from an online Schengen visa application form (VAF).
Therefore each applicant first needs to duly complete and print the online Schengen visa application form as follows:
- Duly complete the online visa application form (as per the passport’s details)
- Select File in Menu bar
- Select Print & confirm Printing
Once the completed online Schengen visa application form has been printed, then applicant needs to finish the remaining steps:
- Sign the completed visa application form in the designated places (1st signature at no.37, 2nd signature right under the disclaimer at the end of the VAF)
- Bring the signed visa application form with the supporting documents on his/her appointment day (see Schedule an Appointment).