Visa Applying Process

  • Please note you can submit your visa application up to 6 months prior to your date of travel
  • To avoid any disappointment, applicants are advised to submit their complete files at least two working weeks before the intended date of departure.

    All applicants will submit their applications to VFS Application Centre with the following exceptions

  • Holders of Diplomatic Passports
  • Spouses/husbands of EU Citizens. Children of EU citizens.

These groups can apply directly to the Embassy.See


If they voluntarily opt or prefer to submit at the VFS Visa Application Centre, in which case service charges must be borne by the applicant and paid at the Centre only.


Submission at any Visa Application Centre does not foreclose the possibility of an interview. An applicant may be invited by the Embassy to come for interview at any time.

Interviews are compulsory for Student Visas. Applicants in this category should have a mindset on this, as they can be called upon anytime for the interview at the Embassy in Kigali

Applicants are requested to read the following steps carefully before submitting their application at the Belgium Visa Application Centre,Kigali.

It is recommended to refer the Attached PDF file for process flow at Visa application centre Click here

Step 1

Applicant is required to submit their application personally at the application centre. In the case of minor, parent or guardian must accompany them on the day of submission.

Step 2

Make a clear copy of all the original documents, clear copies of passport data pages and applicant’s any previous visas.

Step 3

Please click here to fill Online application form

Step 4

Along with application form and documents mentioned on this site applicant can schedule an appointment to visit the VFS application Centre

Step 5

Pay the applicable visa fee and service fee at the Visa Application Centre

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