Once you submit your application, you must wait until the Embassy has made a decision on your case. This process will take a minimum of 15 working days provided that a complete file is submitted. Applications submitted at our Edinburgh office will take a further 3 days to be processed.
You can track your application using the reference number on your receipt, which is issued to you on the day of your appointment. If you have opted for the SMS service you will be notified via SMS and email regarding the status of your application. The final SMS you will receive will inform you when the application is ready for collection in the Visa Application Centre.
To check the status of your application, please click Here
Passport Collection is between 16.00 - 17.30 Monday to Friday except Declared Holidays.
Please ensure you bring your receipt with you, an extra photocopy of the passport bio data page (page with photo) and copy of signature page, (if applicant’s signature is not on the passport bio data page).
Applicants unable to collect in person may authorise another person to collect the passport on their behalf. The authorised person will need to bring the passport photocopy with the stapled receipt, an authorisation letter signed by the applicant, and proof of Identity with photo.
|Example of an authorisation letter|
When the passport is handed back to the applicant or the authorised person, the passport photocopy with the receipt will be stamped for collection and the authorisation letter, if any, will remain with VFS.
At the end of the passport collection process VFS requests that every collecting person signs off the Register of Passport collection.
Upon collection of passports, applicants are advised to check that the visa granted meets with their travel schedule.
If you have opted for the Courier Service, your passport will be dispatched to you via DX Securemail.
You will be able to begin tracking your DX Securemail envelope on the day after you have been notified it is being dispatched to you from the Visa Application Centre. Please use the 10 digit number from the DX Securemail sticker on your receipt to track your envelope. Please go to the following DX Securemail website -
and enter your 10 digit DX tracking number and your postcode. Please call DX Securemail directly on the number provided on the website regarding any issues with delivery.