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Official Delegation

Overview

This visa is solely for the purpose of undertaking journeys by members of official delegations who, following an official invitation, participate in meetings, consultations, negotiations or exchange programs, as well as events held in the Netherlands by intergovernmental organizations.

Visa Validity

When you receive your visa, please read it carefully and inform the Netherlands Visa Application Centre if you find an error. Correction of any errors discovered after leaving the Visa Application Centre will require new visa registration and payment of new handling fee. The validity of your visa indicates the dates between which you should enter AND leave the Schengen.

The length of your stay in the Schengen area is limited to the number of days indicated on your visa, even if your visa-sticker has a longer validity. If you overstay, you risk a two year visa sanction for all Schengen countries.

When a visa is valid for more than six months, the duration of stays is 90 days in every 180-day period. If you get a multiple entry visa you may leave and return any number of times within the 180-day period, but the combined stay within the region must not total more than 90 days.

 

Visa Fees

Please note that VFS Global offers an additional optional service for visa applicants in Vietnam. VFS Charges an extra service fee for this service, to be paid by the applicant.

  • For the official visa fees charged by the Dutch government, click here.
  • VFS service charge:

    Apart from the visa fee, VFS service charge in VND 410,000 (for submission with biometrics) inclusive of VAT per application will be levied for applicants applying at the visa application centre.

  • Visa Fee Payment can only be made in cash.
  • All fees are non-refundable.

Documents Required

To be submitted on the day of application. The documents can be in English or in Dutch. Documents in any other language should be accompanied with an authorized translation.

Kindly download the attached PDF and submit all the required documents as mentioned in the PDF.

Complete the online Schengen visa application form, print it out and take it to your appointment. It is strongly recommended to complete the form using the online portal instead of the paper format.

The portal will guide you through the application questions and will make sure you do not forget to enter any necessary values.

In some cases, additional documents might be required. Official documents must be recent (maximum 3 months) and Vietnamese documents must be certified.

Note: Applicants are requested to submit all documents on A4 sized paper. Please also use a minimal amount of staples to keep the submitted pages together.

Photo Specifications

One photograph must be submitted with each application. Please follow these instructions carefully.

Processing Time

The legal processing time for a Schengen visa is 15 calendar days. Applicants are strongly advised to ensure that their application is submitted at VFS at least 3 to 4 weeks before the travel date but no earlier than 90 days prior to their departure to the Netherlands. Please be aware that in the run-up to holidays (generally the period March up to and including July) and festive seasons the waiting time to get an appointment increases considerably.

Please note: In individual cases the processing time may be extended from 15 days up to a maximum of 30 or 60 days. After applying for your visa, you will not be able to borrow your passport back while your visa application is being processed.

Also, kindly only make travel plans that you can cancel until your passport has been returned to you.

Download Forms

PDF icon Online Schengen visa application form

Important:

  • Complete the online Schengen visa application form, print it out and take it to your appointment. It is strongly recommended to complete the form using the online portal instead of the paper format.
  • The portal will guide you through the application questions and will make sure you do not forget to enter any necessary values.