Visa Information

Schengen Visas

  • Overview
  • Visa Fees
  • Documents Required
  • Photo Specifications
  • Travel Medical Insurance
  • Processing Time

  • Overview

    The Finnish Embassy in Tokyo is competent to receive visa applications from applicants who legally reside in the jurisdiction (Japan, Marshall Islands, Micronesia, Palau) of the Embassy.

    Applications cannot be submitted earlier than six (6) months before the start of the planned journey. Seafarers in the performance of their duties are allowed to submit an application as earlier as nine (9) months in advance of their planned trip. The application process begins when the applicant personally submits his or her visa application and other supporting documents to the VAC or the mission.

    Every applicant, including children/infants, has to submit his/her Schengen visa application in person and by appointment only on their appointment date, which needs to be booked online by the applicant.

    For Non EU citizens who are not sure whether a Schengen visa is required to travel to the Schengen Area, please click Do I need a visa? to find out.

    Eligibility

    Applicant must at least meet the following criteria in order to be eligible to submit a Schengen visa application:

    1. holding a valid passport/travel document
    2. holding a valid Japan residence permit.

    In case applicant holds a short stay visa for the Japan, a C type visa, then applicant needs to apply for a Schengen visa from his/her residence country.

    Please click here to book an appointment.

    Please click here to go back to the homepage.

  • Visa Fees

    Category VISA FEES
    Schengen visa (age 12 years and above) EUR 90
    Children, ages 6–11 (unless otherwise stated in the Visa Facilitation Agreement) EUR 45
    Children, 0 to 5 years old EUR 0
    Schengen visa for citizens, incl. children, ages 6–11, from the countries listed below (the EU has the Visa Facilitation Agreement with these countries):
    • Albania
    • Armenia
    • Azerbaijan
    • Belarus
    • Bosnia-Herzegovina
    • Georgia
    • Macedonia
    • Moldova
    • Montenegro
    • Serbia
    • Ukraine    		 EUR 35
    Cape Verde EUR 67.50
    Schengen visa accelerated visa procedure citizens of Ukraine EUR 70

    Methods of payment for visa fees:

    • If the applicant submits their visa application at the Finland Visa Application Centre:
      • Fees are paid in local currency as per exchange rate
      • Card payment at the Finland Visa Application Centre on the day of appointment
      • Cash payment at the Finland Visa Application Centre on the day of appointment
    • Applicants exempted from visa fee:
      • Applicants under the Directive 2004/38/EC
      • Family members of Finnish citizen
      • Diplomatic and official passport holders
      • School pupils, students, post graduate students and accompanying teachers who undertake trips for the purpose of study or educational training - TO BE EVALUATED CASE BY CASE
      • Researchers travelling for the purpose of carrying out scientific research - TO BE EVALUATED CASE BY CASE
      • Representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events by non-profit organisations – TO BE EVALUATED CASE BY CASE

    Service charge applicable when applying at the Finland Visa Application Centre:

    TYPE Euro
    VFS Service fee 20.00

    *Please note that the service fee is inclusive of VAT

    Applicants may choose to pay at the Visa Application Centre using Credit/Debit Card or make the payment by cash. Original proof of payment must be received with the visa application. The passport number of the applicant must be clearly stated as reference on the proof of payment.

    Click for the price list of additional services.

    Please Note:

    • Special note for all applicants applying at the Visa Application Centre:
    • The visa fees need to be paid via debit / credit card at the Visa Application Centre or alternatively via cash
    • Applicants who are exempted from the visa fees need to pay only the service fee
    • The fees are non-refundable and non-transferable

  • Documents Required

    Travel insurance is mandatory for all Schengen countries. If you have not purchased, please click here

    The checklists of required visa application documents are available in the online visa application portal of the Ministry for Foreign Affairs of Finland

  • Photo Specifications

    To see the visa application photo specifications, please, click here.

  • Travel Medical Insurance

    Each applicant (including children) must have a travel medical insurance. Exceptions are applicants under the directive 2004/38/EC as well as holders of diplomatic and official passports.

    Basic requirements for an insurance policy:

    • Insurance should cover the entire intended duration of stay in the Schengen area.
    • Insurance validity area should cover the whole Schengen area or to be worldwide. No area restrictions are allowed (for example “Finland”).
    • The insurance coverage limit should be not less than 30.000 euros or equivalent amount in other
    • The insurance policy should insure your costs in case of sudden illness or accident and assistance on site, including the costs of medical repatriation to the place of permanent residence of the insured person or the repatriation in case of death.

    Original or copy insurance policy needs to be presented during submission; applicant can provide a copy to the application (the Mission does not return documents after application has been processed).

    An applicant for multiple-entry visa should provide an insurance policy, which covers at least the first trip. The applicant undertakes to purchase an insurance policy for further trips by signing the visa application.

  • Processing Time

    The processing of the application takes up to 15 calendar days, but can take longer if the application is not complete or when further scrutiny of the application is needed. Please note that all applications are processed individually. The Embassy may request further documentation and information or you may be called for an interview, which can prolong the processing time.

    Please note that as per the Article 23 of regulation of the European Parliament and of the Council establishing a Community code on Visas (Visa Code) the period of consideration of your visa application by the respective Consular authority may be extended up to a maximum of 45 calendar days.

    An application filled incorrectly and carelessly can cause delay or denial of a visa. Submitting all the required documents when submitting the visa application will speed up the processing time. The applicant may be asked to supply additional details, e.g. a more detailed plan of trip. The visa application will be decided on without the requested documents and the decision may be to the applicant’s disadvantage, if requested documents are not submitted to the Finland Visa Application Centre or the Finnish Embassy by the date agreed.

    Embassy of Finland in Japan will return processed passports to the Finland Visa Application Centre. The applicants may subscribe for a Courier Service at the time of application submission or collect the documents from the Finland Visa Application Centre where they applied, when their processed passport is ready for collection.

    Please Click here to get information about your Schengen visa application status.