Common Information Sheet

This information sheet, which is aimed at providing only basic general information about the rights and conditions related to a uniform Schengen visa, mainly addresses Russian citizens. Different terms may apply to the nationals of other countries. For further information on all issues mentioned in this information sheet, please check the websites of the Schengen Member States to which you can travel on the basis of a uniform Schengen visa:

WHAT IS A UNIFORM SCHENGEN VISA?

A short-stay visa (C Type) is an authorisation permitting a foreigner to enter and temporarily stay in the territory of the Republic of Slovenia/Schengen Area under the conditions specified in the Visa Code.

The visa is issued in the passport (or other travel document) of a foreigner in the form of a visa sticker. Successful applicants, including children, are issued an individual visa sticker. If a child does not have his or her own travel document and is inscribed in a parent’s travel document, two visa stickers are issued in the travel document of the parent.

A short-stay visa (C Type) may be issued by any Schengen country. A short-stay visa (C Type) allows an individual to:

  • Transit through or stay in the territory of the Schengen Area for up to 90 days in any 180-day period, and
  • Transit through the international transit areas of airports in the Schengen Area.

The Schengen Area covers 26 countries (“Schengen countries”) without internal border controls. These countries are currently the following: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

If you have a valid visa issued by a Schengen country, you may also visit any other Schengen country, unless you have been issued a visa with limited territorial validity, which is shown in the visa sticker.

The visa shows how many times you may enter the Schengen Area (one, two, or multiple entries). If your visa is only valid for one entry, you should remember that if you leave the Schengen Area, for example to go to the UK, Ireland, Croatia, Russia, or Turkey, you cannot re-enter the Schengen Area without a new visa. It is therefore important that you state in your visa application how many times you will be travelling in and out of the Schengen Area during your visit.

If your visa is valid for more than one entry (a multiple entry visa), you are allowed to stay in the Schengen Area for up to 90 days in any 180-day period. The stay can be divided into as many separate trips as you wish. The validity of a multiple-entry visa is up to 5 years.

The application process for obtaining a short-stay visa (C Type) for entry into the Republic of Slovenia is subject to the Schengen rules applicable to all Schengen countries.

Legal sources:

  • Regulation (EC) No 810/2009of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code)

DO I NEED A SHORT-STAY VISA TO TRAVEL TO SCHENGEN COUNTRIES?

Citizens of the Russian Federation need a short-stay visa (C Type) for short-term visits to the Schengen Area.

Nationals of other countries (who are resident in the Russian Federation): the EU maintains a list of countries whose citizens must have a visa when entering the Schengen Area and the countries whose citizens are exempt from this requirement:  https://ec.europa.eu/home-affairs/sites/homeaffairs/files/what-we-do/policies/borders-and-visas/visa-policy/apply_for_a_visa/docs/visa_lists_en.pdf).

Please note that even if you are a citizen of a country whose citizens are generally visa-free, the visa-free regime only applies to short stays in the Schengen Area not exceeding 90 days and of a non-profit nature.

Holders of residence permits, re-entry permits and long-stay visas (D Type) in a Schengen country do not need a visa to enter other Schengen countries. Such stays are permitted for a maximum of 90 days in any 180-day period.

Citizens of the Russian Federation or of an EU Member State who hold a valid diplomatic passport may enter, leave, and transit through the territories of the Member States or the Russian Federation without a visa – Article 11 of the Agreement between the European Community and the Russian Federation on the facilitation of the issuance of visas to the citizens of the European Union and the Russian Federation (Official Journal L 129, 17/05/2007 P. 0027 – 0034).

EEA citizens and Swiss nationals

Nationals of another EEA Member State (EEA citizens are nationals of the EU Member States, Norway, Iceland, and Liechtenstein) or Switzerland may enter the Republic of Slovenia with a valid personal identity card or travel document, and do not need an entry permit (visa) or a residence permit, regardless of the purpose of their entry into and residence in the Republic of Slovenia (including entry for employment, study, self-employment, or residence purposes).

Third-country nationals

A national of a third country who wishes to enter and reside in the Republic of Slovenia for tourist, business, personal, or other purposes should obtain a visa prior to their entry into the country, unless they are citizens of countries that do not require a visa (see: list of countries whose citizens must have a visa when entering the Schengen Area and of countries whose citizens are exempt from this requirement:  https://ec.europa.eu/home-affairs/sites/homeaffairs/files/what-we-do/policies/borders-and-visas/visa-policy/apply_for_a_visa/docs/visa_lists_en.pdf) or already hold one of the permits described below:

  • Holders of a short-stay visa (C Type) issued by one of Schengen countries may, during the visa validity period, enter the Republic of Slovenia and stay in it as long as the total length of their stay in the territory of the Schengen countries does not exceed 90 days in any 180-day period, or until the expiry of the visa if the visa expires before the end of the 90-day period. The number of days remaining for your stay in the Schengen Area can be calculated by using this online calculator.
  • Holders of a residence permit issued by a Schengen country may enter the Republic of Slovenia with a residence permit and a valid travel document and stay in the country, provided that the total length of their stay in the territories of all Schengen countries, except in the territory of the Schengen country that issued the residence permit, does not exceed 90 days in any 180-day period, or until the expiry of the residence permit if the permit is due to expire before the end of the 90-day period.

    Holders of a long-stay visa (D Type) issued by a Schengen country may enter the Republic of Slovenia with this visa and a valid travel document and stay in the country, provided that the total length of their stay in the territories of all Schengen countries, except in the territory of the Schengen country that issued the long-stay visa, does not exceed 90 days in any 180-day period, or until the expiry of the long-stay visa if the visa is due to expire before the end of the 90-day period.

See also Regulation (EU) 2018/1806 of the European Parliament and of the Council of 14 November 2018 listing the third countries whose nationals must be in possession of visas when crossing the external borders and the countries whose nationals are exempt from this requirement.

WHICH MEMBER STATE IS COMPETENT FOR EXAMINING AND DECIDING ON MY VISA APPLICATION?

Short-stay visa (C Type) applicants must submit an application at the diplomatic mission of the Schengen country that is their only or main destination. When visiting several Schengen countries, the main destination is the country in which the stay will be the longest. If the duration of one’s stay in several Schengen countries is equal, the main destination is deemed to be the country most connected to the main purpose of the trip (for example, conference participation, participation in a fair, a business meeting, etc.). If it is impossible to establish the main destination based on these criteria, the application has to be submitted with a diplomatic mission of the Schengen country that will be entered first.

If the Republic of Slovenia is the only or main destination, the application must be submitted at a diplomatic mission of the Republic of Slovenia.

Applicants must submit an application in the country where they are either citizens or holders of a residence permit. If there is no diplomatic mission of the Republic of Slovenia in such country, the application must be submitted with the diplomatic mission accredited for that country (usually located in a neighbouring country) or at the diplomatic mission of another Schengen country if the Republic of Slovenia has concluded a representation agreement with that country.

WHEN TO APPLY FOR A SHORT-STAY VISA (C Type)?

You may submit an application no earlier than 90 days and generally no later than 15 days before your intended journey. If you apply less than 15 days before the journey, your application may not be processed in time. We suggest that you plan your trip and apply for a visa well in advance.

VISA PROCESSING TIMES

As a general rule, visa applications are decided on within 15 calendar days. In individual cases this period may be extended to 30 days and, exceptionally, to 60 days, if a more detailed examination of the application and/or additional documents are required.

Some Schengen countries require that they be consulted regarding visa applications submitted by citizens of certain countries. This consultation process may delay the visa procedure by several days. Such consultation is currently required for nationals of the countries listed here. Similarly, some Schengen countries may require that they be informed when a visa has been issued to nationals of certain third countries, which are listed here.

Furthermore, it is also recommended that you lodge a visa application with due consideration of the national holidays of the Schengen country of destination and of the country in which you apply for a visa. Holders of a multiple-entry visa (valid for a period of at least six months) may lodge an application for a new visa before the expiry of such visa.

The visa procedure carried out at the Slovenian Embassy in Moscow (assuming all required documents have been submitted) takes up to 15 days. The average processing time is 5 working days.

If any documents are missing but the visa application is otherwise admissible, applicants will receive a notice regarding the missing documents and the deadline for their submission (3 working days).

In the event of an emergency (death, an accident involving a family member, etc.) when you urgently need to travel as soon as possible, please contact the Embassy of Slovenia by phone or email to make the necessary arrangements to facilitate your visa application process.

VISA FEES

The visa fee is charged when the application is submitted. If you withdraw the application or if a visa is refused, the fee will not be reimbursed.

General visa fees:

Applicants belonging to one of the following categories are exempt from visa fees:

  1. Children under twelve years;
  2. School pupils, students, postgraduate students and accompanying teachers travelling for the purposes of study or educational training;
  3. Researchers  from third countries travelling for the purpose of scientific research as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue of uniform short-stay visas of researchers;
  4. Representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations;
  5. Holders of diplomatic and service passports;
  6. Family members of EU or Swiss citizens covered by Directive 2004/38/EC.

Additionally, citizens of the Russian Federation belonging to following categories are exempt from visa fees on the basis of the Agreement between the European Community and the Russian Federation on the facilitation of the issuance of visas to the citizens of the European Union and the Russian Federation (Official Journal L 129, 17/05/2007 P. 0027 – 0034):

  1. Close relatives – spouses, children (including adopted children), parents (or guardians), grandparents and grandchildren – of citizens of the Russian Federation legally residing in the territory of Slovenia;
  2. Members of official delegations who, following an official invitation, are to participate in meetings, consultations, negotiations, exchange programmes, or events organised in Slovenia by intergovernmental organisations;
  3. Members of national and regional governments and parliaments, constitutional courts, and supreme courts;
  4. Pupils, students, post-graduate students, and accompanying teachers undertaking a trip for the purpose of study or educational training;
  5. Disabled persons and accompanying persons, if any;
  6. Persons who have presented documents proving the necessity of their trip on humanitarian grounds, including to receive urgent medical treatment, and accompanying persons, or to attend a funeral of a close relative, or to visit a seriously ill close relative;
  7. Participants in international sports events for youth and accompanying persons;
  8. Persons participating in scientific, cultural and artistic activities, including university and other exchange programmes;
  9. Participants in official exchange programmes organised by twinned towns.

SERVICE FEE

An additional service fee of the equivalent of EUR 25.5 in Russian Roubles is charged by external service providers if the visa application is submitted via an external service provider.

PRIOR APPOINTMENT FOR SUBMISSION AN APPLICATION AT THE EMBASSY OF THE REPUBLIC OF SLOVENIA IN MOSCOW

The Embassy of the Republic of Slovenia in Moscow accepts short-stay visa (C Type) applications from citizens and residents of the Russian Federation, Turkmenistan, and Tajikistan, who must have a visa when entering the Schengen Area and who intend to visit the Republic of Slovenia.

The following groups may submit short-stay visa (C Type) applications (after having previously booked an appointment by phone at + 7 495 730 95 04, + 7 495 730 95 06 or email at consmoscow.mzz@gov.si at the Consular Section of the Slovenian Embassy:

  • Holders of diplomatic or service passports;
  • Family members of EU and Swiss citizens covered by Directive 2004/38/EC.

HOW TO READ THE VISA STICKER

A short-stay visa (C Type) has the form of a sticker in your travel document. Please carefully check all the data on the sticker.

The validity period of the visa (the “FROM … TO” heading on the visa sticker): This heading indicates the period during which the holder may make the visit authorised by the visa (including entry, stay, and departure). The visit must be made between the start and end dates stated in this heading and it must not exceed the number of days entered under the “DURATION OF STAY” heading.

The duration of stay (the “DURATION OF STAY…DAYS” heading on the visa sticker): This heading indicates the number of days during which the holder may stay in the territory for which the visa is valid (Schengen Area/Republic of Slovenia). The duration of stay is counted from the date of entry into the territory. The authorised duration of stay may be shorter than the visa validity period. In the case of multiple-entry Schengen visas valid for more than 180 days, the authorised duration of each stay is 90 days in any 180-day period.  Please note that it is the visa holder who is responsible for observing this rule and not exceeding the permitted 90 days of stay within any 180-day period. In the case of multiple entries, the accumulated amount of days can be determined by the entry/exit stamps in the travel document. This Short-stay Calculator is a useful tool for calculating the number of days one has spent in the Schengen Area.

Type of visa: A – airport transit visa, C – uniform short-stay visa (visits for not more than 90 days), D – long-stay visa (visits for more than 90 days)

Number of entries: This heading shows the number of times the visa holder may enter the Schengen area (the number of visits that may be spread over the entire visa validity period).

WHAT DOCUMENTS DO I HAVE TO TAKE WITH ME WHEN I TRAVEL ON A SCHENGEN VISA?

The mere possession of a visa does not confer an automatic right of entry into the country. The visa holder may be requested to present proof that he or she meets the entry requirements at the external border, as provided in Article 6 of the Schengen Borders Code. If the circumstances under which a visa was issued have changed, the border authorities may refuse entry and cancel the visa. A visa may also be cancelled if it is subsequently established that the data submitted during the visa issuing procedure were incorrect or that important facts were concealed.

DUTIES OF VISA HOLDERS

Please note that every foreigner must respect the laws of the country he or she is visiting.
 
When visiting the Republic of Slovenia, foreigners are obliged to register their residence at the administrative unit in the area where they are staying within 8 days of the date of entry into the territory of the Republic of Slovenia. This does not apply to the following categories of persons: foreigners whose registration is arranged by their accommodation provider (e.g. by a hotel), staff members of diplomatic missions, consular posts, and international governmental organisations accredited to the Republic of Slovenia, including their family members registered with the Ministry of Foreign Affairs.  More information is available at: https://infotujci.si/en/third-country-nationals/temporary-residence-permit/registration-of-residence/.

For any questions on staying in the territory of the Republic of Slovenia, please contact the Ministry of the Interior of the Republic of Slovenia (gp.mnz@gov.si).

WHAT CAN I DO IF MY VISA IS REFUSED?

A decision to refuse a short-stay visa (C Type) and the grounds for the refusal are communicated to the applicant on a standard form. The decision to refuse a visa includes the grounds on which the refusal was based.

Applicants who have been refused a visa have the right to appeal in accordance with Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code) published in the Official Journal of the European Union on 15 September 2009. In accordance with the Foreigners Act (Official Gazette of the Republic of Slovenia No. 1/2018 and 9/2018), the person concerned can file an appeal within 8 days of receipt of the notification of refusal/annulment/revocation of a visa. The appeal must be lodged in writing in Slovenian. A consular fee of EUR 153 is charged for an appeal (Administrative Fees Act, Official Gazette of the Republic of Slovenia No. 106/10). A new visa application cannot be processed during the visa appeal process.

In the event a negative decision on the administrative appeal is issued by the Ministry of Foreign Affairs of the Republic of Slovenia, a judicial appeal may be filed against the decision. A judicial appeal may be submitted to the Administrative Court, Fajfarjeva 33, 1000 Ljubljana.


WHAT RULES APPLY IF MY FAMILY MEMBERS ARE EU OR EEA OR SWISS NATIONALS?

If you are a family member of an EU/EEA or Swiss national you may qualify for an accelerated free visa procedure as long as you meet the following criteria:

  1. You are a family member (this includes a spouse, registered partner, child who is under 21 or a depending family member) of an EU/EEA or Swiss national (or of his/her spouse/registered partner);
  2. AND

  3. That EU/EEA national or Swiss national is residing in another Member State than that of which he/she is a national or travelling there to take up residence;
  4. AND

  5. You are accompanying the EU/EEA national or planning to join him/her.

The visa should be applied for at the Embassy of the country of future residence of the EU/EEA national or Swiss national, not at the Embassy of his/her country of origin.

If you think you qualify for visa facilitation you will need to show proof that you meet these criteria when you submit your visa application.

Special provisions for family members of EU citizens who are subject to Directive 2004/38

Family members of EU citizens who have exercised their right to free movement (meaning that the EU citizen resides in or travels to a Member State other than his or her country of origin) benefit from certain procedural facilitations. The basic requirements include:

  • the EU citizen has exercised his or her right to free movement;
  • the family member (applicant) belongs to one of the categories covered by Directive 2004/38/EC;
  • the family member (applicant) accompanies the EU citizen or joins him or her in the Schengen country of destination. For further information, consult our website here.

Who are family members of EU citizens?

The expression family members of EU citizens applies to the family members of a citizen of any EU Member State as well as family members of a citizen of Iceland, Lichtenstein, Norway, and Switzerland (“EU citizen” for the purpose of these provisions), who are:

  • Spouses;
  • Parents of an EU citizen, provided that the EU citizen is under 21 years of age and lives in a common household with the applicant;
  • Children of an EU citizen who are under 21 years of age, or such children of the spouse of an EU citizen;
  • Dependent direct relatives of an EU citizen in an ascending or descending line, or such relatives of the spouse of an EU citizen.

Note 1:  A dependent person is a third-country national supported by an EU citizen or his spouse, who:

  • is a student up to 26 years of age;
  • cannot systematically prepare for a future profession or perform gainful activities due to illness or injury; or
  • is incapable of performing systematic gainful activities due to a chronic adverse health condition.

Note 2:  A family member of an EU citizen may also be a foreign national who can provide credible proof that:

  • he or she is a relative of an EU citizen who is not specified above if:

    • he or she lived in a common household with an EU citizen in a country of which he or she holds citizenship or in a country in which he or she had long-term or permanent residence;
    • he or she  is supported by an EU citizen; or
    • he or she cannot care for him- or herself without the personal care provided by an EU citizen due to a chronic adverse health condition;
  • or

  • he or she is in a permanent relationship with an EU citizen that is comparable to a family relationship and  they share a common household.

Special visa procedures for family members of EU citizens under Directive 2004/38/EC

Family members of EU citizens who are subject to Directive 2004/38/EC are entitled to:

  • Priority in scheduling an appointment to submit an application, should they need an appointment;
  • Processing of visa applications free of charge;
  • Processing of visa applications on the basis of an accelerated procedure.

When applying for a short-stay visa (C Type), family members of EU citizens need to provide the following:

  • A fully completed and signed application form for a short-stay visa (C Type); please note that you should not fill in the fields marked with *, but you need to fill in fields 34 and 35;
  • A valid passport  (or another travel document, which must have been issued within the last 10 years and contain at least two empty pages for visa stickers);
  • A photograph conforming to ICAO standards;
  • Fingerprints (the same rules apply for all applicants);
  • Documents confirming the identity of the EU citizen and his or her family relationship with the applicant (primarily, but not exclusively, the original or a certified copy of a marriage / birth / other certificate with an official translation into Slovenian, if required).

Visa applications submitted by family members of EU citizens are generally processed in the shortest possible time. The legal time limit for processing is 15 days, or in exception up to 60 days.

In the event of documents proving the EU citizen's identity and family relationship are missing, the applicant cannot benefit from Directive 2004/38/EC, and the standard procedural rules will apply.

Appeal against a visa refusal

The decision to refuse a short-stay visa (C Type) and the grounds for the refusal are communicated to the applicant on a standard form. The decision to refuse a visa includes the grounds on which the refusal was based.

Applicants who have been refused a visa have the right to appeal in accordance with Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code) published in the Official Journal of the European Union on 15 September 2009. In accordance with the Foreigners Act (Official Gazette of the Republic of Slovenia No. 1/2018 and 9/2018) the person concerned may file an appeal within 8 days of receipt of the notification of refusal/annulment/revocation of a visa. The appeal must be lodged in writing in Slovenian. A consular fee of EUR 153 is charged for an appeal. A new visa application cannot be processed during the visa appeal process.

In the event a negative decision on the administrative appeal is issued by the Ministry of Foreign Affairs of the Republic of Slovenia, a judicial appeal may be filed against the decision. A judicial appeal may be submitted to the Administrative Court, Fajfarjeva 33, 1000 Ljubljana.

WHICH RULES APPLY TO NON-RUSSIAN VISA APPLICANTS ("THIRD-COUNTRY NATIONALS")?

Third-country nationals resident in Russia can apply for a Schengen visa in Russia.

Third-country nationals legally present but not residing in Russia can apply for a Schengen visa in Russia if they provide justification for lodging the application in Russia.

AIRPORT TRANSIT VISA (A Type)

Airport transit visas (A Type) are issued to persons transiting through an international airport in Slovenia if they are citizens/holders of travel documents of the following states:

AFGHANISTAN
BANGLADESH
DEMOCRATIC REPUBLIC OF THE CONGO
ERITREA
ETHIOPIA
GHANA
IRAN
IRAQ
NIGERIA
PAKISTAN
SOMALIA
SRI LANKA
 

The following categories of persons are exempt from the requirement to apply for an airport transit visa (A Type):

  • Holders of a short-stay visa (C Type);
  • Holders of a long-stay visa (D Type) or a residence permit;
  • Holders of a residence permit of Andorra, Canada, Japan, San Marino, or the United States;
  • Holders of a visa permitting stay in EEA countries or in Canada, Japan, or the United States;
  • Family members of EU citizens;
  • Holders of diplomatic passports;
  • Crew members who are citizens of ICAO Contracting States;

    An airport transit visa (A Type) is issued for one or two entries. The maximum validity is six months.

Airport transit visa (A Type) application requirements:

  • Application Form;
  • Travel document;
  • Photo;
  • Supporting documents proving the following:

    • Continuation of the journey to the final destination (e.g. a plane ticket to or a visa for the final destination – if required);
    • Documents/information on the intention not to enter the territory of the Republic of Slovenia / Schengen Area.

 

Next