Visa Information

Overview

If you fall under one of the below categories, please contact us via email for appointment booking:

1. Close family members (in ascending and descending line, spouses, registered partners, and siblings)

-The applicant should send an invitation via e-mail to the VFS together with a copy of their passport and, if not Austrian, residence permit, the birth and/or marriage certificates that prove that the applicant is a family member. Alternatively, a copy of the electronic guarantee letter (Elektronische Verplfichtungserklärung/EVE) can be sent.

2. Business/cultural events and students

-The Applicant should send an e-mail to VFS with an enclosed business invitation and the contact details of the applicant (name, DOB, phone number, e-mail, etc.). Upon reception of the contact details our operator will contact the applicant and give them an appointment.

3. Students

-The applicant should send the invitation of the Austrian University to VFS by e-mail.

4. Participants at events from international organizations

-Participants at events organized by International Organizations based in Vienna, should send an e-mail to VFS with the according invitation.

Contact us by email: info.austria.ug@vfsglobal.com

This visa allows people to visit Austria for a holiday or recreation. This visa may also be used for other short-term non-work purposes.

This visa allows people to visit Austria to visit family and/or friends for a stay up to 90 days

It is mandatory to apply at least 2 weeks before your intended travel date.

Business Visa

For applicants seeking to engage in business visitor activities including:-

• Making general business or government enquiries
• Contract Negotiations
• Government visits
• Attending conference, Job interviews or Professional examinations

Invitation of a Person residing in Austria

This visa allows people to visit Austria upon invitation from an Austrian Resident.

Invitation by a Company/Business Partner residing in Austria

For applicants seeking to engage in business visitor activities including:-

• Making general business or government enquiries
• Contract Negotiations
• Government visits
• Attending conference, Job interviews or Professional examinations

It is mandatory to apply at least 2 weeks before your intended travel date.

Seminar or Sports Event

This visa allows people to visit Austria for participation of a sports activity.

Visa Fees

Note:

• Visa Fee is subject to change monthly

VFS SERVICE FEE:-

• There is a service charge of UGX 125000 (inclusive of VAT) applicable per application over and above the Visa Fees for all applications.
• All payments will be collected in Ugandan Shillings (in cash only) as per the local exchange rate.
• All fees are non-refundable.

Documents Required

Applicants must submit the following documents as a minimum requirement when applying for a Schengen visa:

Fully completed Application Form and signed personally by the applicant

One recent passport photograph

Passport (valid for at least three months after the expiration of the visa applied for) and photocopies of passport bio-data and any previous Schengen, US and UK visas

Residence permits must be valid AT LEAST THREE MONTHS after the expiry date of visa/return travel date

Travel health insurance valid for all Schengen states, covering all risks, stating names, days covered amount cover (minimum of EUR 30.000)

Non-refundable visa-fee (to be pre-paid at the bank and deposit slip presented)

Original or certified bank statements from the applicant for last three months

Flight reservation

Letter from your employer or Business Registration Certificate ( stating salary and date of employment )

Additional requirements for Minors

Letter from the school/university concerning leave of absence

Copy of full birth certificate (indicating both parent’s names) accompanied by parents passport/ID copies( for all children under 18 irrespective if they are travelling with both parents or not)

A letter of consent and parents passport/ID copies are required if child does not accompany both parents, the parent(s) who is (are) not traveling, must complete the affidavit of consent form/letter

Requirements as a tourist

Statement of the employer ( stating salary and date of employment ) and proof of sufficient financial means

Proof of financial means: bank statement for the last three months

Hotel reservation (should clearly state name, arrival and departure date, telephone number and address of the hotel)

Upon invitation of a person residing in Austria

Sponsorship form ("Elektronische Verpflichtungserklärung") from the person to be visited

Statement of the employer and/or proof of sufficient financial means of the invited person

Non-Austrian Citizen must provide additional proof of valid Austria residence permit (copy) is required.

Upon invitation by a company/business partner residing in Austria

Proof of sufficient financial means (bank statement)

Sponsorship Form ("elektronische Verpflichtungserklärung") from the company to be visited or abstract of commercial register ("Handelsregister") (max. 3 months old)

Processing fees

To attend a seminar or sports event

Sponsorship Form ("elektronische Verpflichtungserklärung") from the inviting person/company

Official invitation from organizer in Austria

Letter of recommendation of Ugandan counterpart/organization

Please note: Incorrect or incomplete information in applications lead to the rejection of the application. There is no legal right to a visa. The applicant must submit through documentation credible evidence of the purpose of the visit and the willingness to return to the country of residence.

Photo Specifications

General

• The photograph for each visa applicant must be an un-mounted, full face photo, as described below
• The photograph must have been taken within the last six months.
• One photograph must be submitted. The photograph should be glued to the application form

Photo Size

The photo for each visa applicant submitted must measure:

• 35 mm x 45 mm with the head centered in the frame.
• The head (measured from the top of the hair to the bottom of the chin) should measure about 3 mm

Photo Appearance

• The photograph must be a full-face front view in which the visa applicant is facing the camera directly.
• The face should cover about 70-80 percent of the photo area.
• The photograph MUST be in color and have only a white background. Photos with dark, busy, or patterned backgrounds will not be accepted.
• In general, the applicant's head, including both face and hair, should be shown from the crown of the head to the tip of the chin on top and bottom and from hairline side-to-side. It is preferable that ears be exposed
• Sunglasses or other wear, which detracts from the face, are not acceptable unless required for medical reasons (an eye patch, for example).
• A photograph depicting a person wearing a traditional facemask or veil that does not permit adequate identification is not acceptable.
• Kindly download the Photo Specification file for more information

Note: Please follow these instructions carefully. If photographs presented do not meet these requirements your application will be considered incomplete

Processing Time

Usually, processing time for visa applications is 15 working days (starting from the time when the Embassy received the application, not including the transportation time), counting from when all requested documents have been submitted. This period may be extended in specific cases, notably when further scrutiny of the application is required, for example, when an applicant must come to an interview or submit additional documentation requested by the Embassy. During certain times of the year, the processing time can be longer due to the high volume of applications. It is recommended to submit your visa application at least two weeks prior to date of travel date and if possible, even earlier ahead of the holiday period.

Please note that the application processing time and decisions on visa applications are the sole prerogative of the Embassy. VFS Global has no role to play in these areas of the application process.

Download Forms

When you apply for a visa the "Application for Schengen Visa" and the "Application for Schengen Visa,

Supplementary Information" forms must be submitted together. Links to both forms can be found below:

• Application for Schengen Visa
• Checklist
• Affidavit of parental consent